Estates Processing Clerk

Cobb County Fire and Emergency Services; Marietta (GA); On-site; USD 36,000 - 48,000; Full time

Job summary

Cobb County Government is seeking an administrative clerk to provide essential support to an assigned Cobb County Court. You will handle inquiries by phone, mail, and in person, process court documents, and ensure timely compliance with court procedures.

The role includes data entry, maintaining filing systems, assisting with staff training, and participation in special projects. A High School Diploma or GED and two years of clerical experience are required.

Qualifications

• High School Diploma or GED required.
• Two years of administrative or clerical support experience.

Responsibilities

• Provides information and assistance by phone, mail, and in person regarding court activities, services, procedures, documentation, fees, case status/disposition, or other issues; processes and reviews documents per court procedures.
• Processes subpoenas, court orders, continuances, case initiation documents, case dispositions, citations, and other legal documents; receives and dates documents; distributes information and files accordingly.
• Enters data from court and legal documents into computer systems; indexes and records court case information; audits data for accuracy; maintains filing systems.
• Performs computer-related tasks using standard applications (word processing, databases, spreadsheets, calendars, schedulers, electronic file maintenance).
• May assist in leading co-workers, provide technical support, and train new staff on equipment usage.
• Participates in special projects and coordinates staff activities within the unit as requested.
• Performs other related duties as assigned.

Job description

Position Information

The purpose of this classification is to provide administrative and clerical support to an assigned Court.

Position Information

The purpose of this classification is to provide administrative and clerical support to an assigned Court.

Essential Functions

• Performs customer service functions by telephone, by mail, and in person: provides information and assistance regarding court activities, services, procedures, documentation, fees, case status/disposition, or other issues; reviews and accepts legal documents in accordance with court procedures and prescribed time frames; distributes forms and documentation; responds to routine and complex questions or complaints; researches problems/complaints; and initiates problem resolution.
• Processes various court-related documentation in accordance with court procedures and time frames: assists in preparing, receiving, responding to, and processing subpoenas, court orders, continuances, case initiation documents, case dispositions, citations, and other legal documents; receives and date stamps legal documents; distributes and submits information and legal documents to appropriate parties; reviews, verifies, records and files documentation and records helps to maintain spreadsheets and print needed reports.
• Enters data from court and legal documents into computer systems, databases and applications: indexes and records court case information and legal documents audits and reviews data for accuracy; transfers case disposition information and maintains accurate records and filing systems.
• Performs computer related tasks requiring broad working knowledge of a wide variety of standard computer applications, i.e. word processing, database systems, spreadsheet programs, calendar, schedulers, and electronic file maintenance.
• May assist in leading work activities of co-workers; confers with co-workers and assists with complex problem/situations; provides technical support and may assist with training new staff and instructing co-workers regarding proper use of equipment.
• Participates in special projects as requested by supervision; may coordinate staff activities within assigned unit.
• Performs other related duties as assigned.

Minimum Qualifications

High School Diploma or GED required; supplemented by two years of experience providing administrative or clerical support.

Physical Abilities

Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station.

Sensory Requirements

Some tasks require the ability to communicate orally.

Environmental Factors

Essential functions are regularly performed without exposure to adverse environmental conditions.

EEO Statement

Cobb County Government is proud to be an equal opportunity employer. We encourage applications from all qualified individuals, regardless of race, color, national origin, sex, religion, age, disability, or any other legally protected status.