Deputy Clerk II

Cobb County Fire and Emergency Services; Marietta (GA); On-site; USD 32,000 - 46,000; Full time

Job summary

The Cobb County State Court Clerk's Office in Marietta, GA is seeking a detail-oriented individual to support court operations and customer service. The role involves processing legal documents, reviewing filings, and maintaining accurate records.

A data entry skills test is required to proceed in the hiring process, with a focus on accuracy and timely handling of critical paperwork. Candidates should have a High School Diploma or GED and at least two years of clerical experience.

Qualifications

• High School Diploma or GED required.
• Supplemented by two years of experience providing administrative or clerical support.

Responsibilities

• Performs customer service functions by telephone, by mail, and in person: provides information and assistance regarding court activities, services, procedures, documentation, fees, case status/disposition, or other issues.
• Reviews and accepts legal documents in accordance with court procedures and prescribed time frames.
• Distributes forms and documentation.
• Responds to routine and complex questions or complaints.
• Researches problems/complaints.
• Initiates problem resolution.
• Assists in preparing, receiving, responding to, and processing subpoenas, court orders, continuances, probation warrants, case initiation documents, case dispositions, citations, and other legal documents.
• Receives and date stamps legal documents.

Education

High School Diploma or GED

Job description

Position Information

This position will be assigned to the Cobb County State Court Clerk's Office located at 12 E. Park Square, Marietta, GA.

This position requires completion of a Data Entry skills test to move forward in the hiring process.

Please note, failure to complete the assessment will disqualify you from consideration for this position.

Essential Functions

• Performs customer service functions by telephone, by mail, and in person: provides information and assistance regarding court activities, services, procedures, documentation, fees, case status/disposition, or other issues
• reviews and accepts legal documents in accordance with court procedures and prescribed time frames
• distributes forms and documentation
• responds to routine and complex questions or complaints
• researches problems/complaints
• initiates problem resolution
• assists in preparing, receiving, responding to, and processing subpoenas, court orders, continuances, probation warrants, case initiation documents, case dispositions, citations, and other legal documents
• receives and date stamps legal documents
• distributes and submits information and legal documents to appropriate parties
• reviews, verifies, records and files documentation and records helps to maintain spreadsheets and print needed reports
• Processes mail including forwarding court payments, fees, and court documents to the Clerk's Office
• indexes and records court case information and legal documents audits and reviews data for accuracy
• transfers case disposition information and maintains accurate records and filing systems
• Performs computer related tasks requiring broad working knowledge of a wide variety of standard computer applications, i.e. word processing, database systems, spreadsheet programs, calendar, schedulers, and electronic file maintenance
• May assist in leading work activities of co-workers
• confers with co-workers and assists with complex problem/situations
• provides technical support and may assist with training new staff and instructing co-workers regarding proper use of equipment
• Participates in special projects as requested by supervision
• may coordinate staff activities within assigned unit
• Performs other related duties as assigned

Minimum Qualifications

• High School Diploma or GED required
• supplemented by two years of experience providing administrative or clerical support

Physical Abilities

Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station.

Sensory Requirements

Some tasks require the ability to communicate orally.

Environmental Factors

Essential functions are regularly performed without exposure to adverse environmental conditions.

EEO Statement

Cobb County Government is proud to be an equal opportunity employer. We encourage applications from all qualified individuals, regardless of race, color, national origin, sex, religion, age, disability, or any other legally protected status.