Deputy Clerk II

Cobb County Government; Marietta (GA); On-site; USD 34,000 - 42,000; Full time

Job summary

Cobb County Government seeks a detail-oriented clerk to handle customer service by phone, mail, and in person. The role processes court-related documents, maintains records, and assists with data entry and reporting.

Requires a high school diploma or GED with two years of administrative experience; strong computer and communication skills are essential. On-site position based in Marietta, GA with opportunities to support special projects.

Qualifications

• High School diploma or GED required with two years of clerical experience.
• Experience in customer service and handling routine inquiries is preferred.
• Proficiency in basic office software and data entry tasks.

Responsibilities

• Provide information and assistance via telephone, mail, and in person regarding court activities and procedures.
• Review, accept, and process legal documents within time frames; file and index records.
• Enter data into computer systems, maintain accurate records, and generate reports.
• Assist with training staff, facilitate special projects, and support co-workers as needed.

Skills

Customer service

Data entry

Administrative support

Clerical tasks

Education

High School Diploma or GED

Tools

Microsoft Office

Database systems

Job description

This position will be assigned to the Cobb County State Court Clerk's Office located at 12 E. Park Square, Marietta, GA.

Performs customer service functions by telephone, by mail, and in person: provides information and assistance regarding court activities, services, procedures, documentation, fees, case status/disposition, or other issues; reviews and accepts legal documents in accordance with court procedures and prescribed time frames; distributes forms and documentation; responds to routine and complex questions or complaints; researches problems/complaints; and initiates problem resolution.

Processes various court-related documentation in accordance with court procedures and time frames: assists in preparing, receiving, responding to, and processing subpoenas, court orders, continuances, probation warrants, case initiation documents, case dispositions, citations, and other legal documents; receives and date stamps legal documents; distributes and submits information and legal documents to appropriate parties; reviews, verifies, records and files documentation and records helps to maintain spreadsheets and print needed reports.

Processes mail including forwarding court payments, fees, and court documents to the Clerk's Office.

Enters data from court and legal documents into computer systems, databases and applications: indexes and records court case information and legal documents audits and reviews data for accuracy; transfers case disposition information and maintains accurate records and filing systems.

Performs computer related tasks requiring broad working knowledge of a wide variety of standard computer applications, i.e. word processing, database systems, spreadsheet programs, calendar, schedulers, and electronic file maintenance.

May assist in leading work activities of co-workers; confers with co-workers and assists with complex problem/situations; provides technical support and may assist with training new staff and instructing co-workers regarding proper use of equipment.

Participates in special projects as requested by supervision; may coordinate staff activities within assigned unit.

Performs other related duties as assigned.

Minimum Qualifications

High School Diploma or GED required; supplemented by two years of experience providing administrative or clerical support.

Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station.

Sensory Requirements

Some tasks require the ability to communicate orally.

Environmental Factors

Essential functions are regularly performed without exposure to adverse environmental conditions.

EEO Statement

Cobb County Government is proud to be an equal opportunity employer. We encourage applications from all qualified individuals, regardless of race, color, national origin, sex, religion, age, disability, or any other legally protected status.