Estates and Probate Paralegal

Gravis Law, PLLC; Portland (OR); Sur place; USD 60 000 - 80 000; Plein temps

Avantages offerts par ce poste

Health, dental, vision insurance

Retirement plan

Paid time off

Résumé du poste

Gravis Law, PLLC in the Portland metro area seeks an experienced Estates & Probate Paralegal to support attorneys through all stages of estate planning, trust administration, and probate. You’ll thrive in a collaborative, client-focused environment that values initiative and professional growth.

The role centers on managing dockets, drafting documents, coordinating with courts and financial institutions, and mentoring junior staff while maintaining organized client files with empathy and

Qualifications

• 3+ years of estates, probate, or trust administration paralegal experience.
• Strong knowledge of probate procedures and court filing requirements.
• Excellent communication, organization, and multitasking skills.

Responsabilités

• Manage attorney dockets and deadlines for probate, trust administration, and estate planning.
• Draft, review, and file wills, trusts, powers of attorney, and advance directives.
• Prepare probate pleadings and filings including inventories and closing documents.
• Assist with trust funding, asset transfers, and beneficiary distributions.
• Coordinate with courts, financial institutions, and third parties.
• Support attorneys in client meetings with financial information and summaries.
• Maintain organized client files in digital and physical formats.
• Communicate with clients and fiduciaries with professionalism and empathy.
• Mentor junior paralegals and contribute to SOP development.
• Occasionally assist front desk to ensure a seamless client experience.

Connaissances

Estate planning knowledge

Paralegal experience

Communication

Organizational skills

MS Office

Outils

Microsoft Office

Description du poste

Gravis Law, PLLC is seeking an experienced Estates & Probate Paralegal to join our growing Portland Oregon metro area team. At Gravis Law, we make world-class legal services uncomplicated and accessible to the people and communities we serve nationwide.

As a Paralegal, you’ll play a key role in supporting attorneys and clients through all stages of estate planning, trust administration, and probate matters—from initial client intake through final distribution. You’ll thrive in a collaborative, supportive culture that values teamwork, initiative, and professional growth.

What You’ll Do

• Manage attorney dockets and track critical deadlines for probate filings, trust administration, and estate planning matters.
• Draft, review, and file estate planning documents, including wills, trusts, powers of attorney, and advance directives.
• Prepare probate pleadings and filings, including applications, inventories, accountings, and closing documents.
• Assist with trust funding, asset transfers, and preparation of beneficiary distribution documentation.
• Coordinate with courts, financial institutions, and third parties to gather information and move matters forward efficiently.
• Support attorneys in client meetings by gathering financial and asset information and preparing summaries.
• Maintain organized and compliant client files in both digital and physical formats.
• Communicate with clients, beneficiaries, and fiduciaries with professionalism and empathy, providing updates and guidance throughout the process.
• Mentor and support junior paralegals and administrative staff, sharing best practices and improving team workflows.
• Participate in process improvement initiatives, forms management, and SOP development specific to estates and probate practice.
• Occasionally assist with front desk coverage to ensure a seamless client experience.

What You Bring

• 3+ years of estates, probate, or trust administration paralegal experience (required).
• Strong knowledge of probate procedures, estate planning documents, and court filing requirements.
• Excellent communication, organization, and multitasking skills.
• High attention to detail and ability to manage multiple matters and deadlines simultaneously.
• Proficiency with Microsoft Office (Word, Excel, Teams, Outlook).
• Ability to work independently with a high degree of professionalism and discretion.
• A proactive, team-first attitude and a genuine interest in estate planning and client service.
• Notary preferred.
• Bilingual in Spanish a plus.

Why Gravis Law

At Gravis, we’re building more than a law firm—we’re building a community of professionals who care deeply about client service, collaboration, and balance. You’ll join a team that values your contribution, encourages growth, and promotes a positive workplace culture.

Compensation is competitive and commensurate with experience, with a comprehensive benefits package including health, dental, vision, retirement, and paid time off