Estates and Probate Paralegal

Gravis Law, PLLC; Orem (UT); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Dental benefits

Vision benefits

Retirement plan

Paid time off

Job summary

Gravis Law, PLLC is seeking an experienced Estates & Probate Paralegal to join our Salt Lake City metro area team. You will support attorneys through all stages of estate planning, trust administration, and probate matters, from intake to final distribution, in a collaborative, growth‑minded environment.

You’ll manage dockets, draft planning documents, prepare probate filings, and assist with asset transfers, while coordinating with courts and institutions and mentoring junior staff.

Qualifications

• 3+ years of estates, probate, or trust administration paralegal experience.
• Strong knowledge of probate procedures and estate planning documents.
• Excellent communication, organization, and multitasking skills.
• High attention to detail and ability to manage multiple matters and deadlines.
• Proficiency with Microsoft Office (Word, Excel, Teams, Outlook).
• Ability to work independently with professionalism and discretion.
• Notary preferred.
• Bilingual in Spanish a plus.

Responsibilities

• Manage attorney dockets and deadlines for probate filings, trust administration, and estate planning matters.
• Draft, review, and file estate planning documents (wills, trusts, POAs, advance directives).
• Prepare probate pleadings and filings (applications, inventories, accountings, closings).
• Assist with trust funding, asset transfers, and beneficiary distributions.
• Coordinate with courts, financial institutions, and third parties to move matters forward.
• Support attorneys in client meetings by gathering financial information and preparing summaries.
• Maintain organized client files in digital and physical formats.
• Communicate with clients, beneficiaries, and fiduciaries with professionalism and empathy.
• Mentor junior staff and participate in process improvements.
• Occasionally assist with front desk coverage.

Skills

Estate planning

Probate procedures

Client communication

Organization

Multitasking

Notary

Spanish bilingual

MS Office

Tools

Microsoft Word

Microsoft Excel

Outlook

Microsoft Teams

Job description

Gravis Law, PLLC is seeking an experienced Estates & Probate Paralegal to join our growing Salt Lake City metro area team. At Gravis Law, we make world-class legal services uncomplicated and accessible to the people and communities we serve nationwide.

As a Paralegal, you’ll play a key role in supporting attorneys and clients through all stages of estate planning, trust administration, and probate matters—from initial client intake through final distribution. You’ll thrive in a collaborative, supportive culture that values teamwork, initiative, and professional growth.

What You’ll Do

• Manage attorney dockets and track critical deadlines for probate filings, trust administration, and estate planning matters.
• Draft, review, and file estate planning documents, including wills, trusts, powers of attorney, and advance directives.
• Prepare probate pleadings and filings, including applications, inventories, accountings, and closing documents.
• Assist with trust funding, asset transfers, and preparation of beneficiary distribution documentation.
• Coordinate with courts, financial institutions, and third parties to gather information and move matters forward efficiently.
• Support attorneys in client meetings by gathering financial and asset information and preparing summaries.
• Maintain organized and compliant client files in both digital and physical formats.
• Communicate with clients, beneficiaries, and fiduciaries with professionalism and empathy, providing updates and guidance throughout the process.
• Mentor and support junior paralegals and administrative staff, sharing best practices and improving team workflows.
• Participate in process improvement initiatives, forms management, and SOP development specific to estates and probate practice.
• Occasionally assist with front desk coverage to ensure a seamless client experience.

What You Bring

• 3+ years of estates, probate, or trust administration paralegal experience (required).
• Strong knowledge of probate procedures, estate planning documents, and court filing requirements.
• Excellent communication, organization, and multitasking skills.
• High attention to detail and ability to manage multiple matters and deadlines simultaneously.
• Proficiency with Microsoft Office (Word, Excel, Teams, Outlook).
• Ability to work independently with a high degree of professionalism and discretion.
• A proactive, team-first attitude and a genuine interest in estate planning and client service.
• Notary preferred.
• Bilingual in Spanish a plus.

Why Gravis Law

At Gravis, we’re building more than a law firm—we’re building a community of professionals who care deeply about client service, collaboration, and balance. You’ll join a team that values your contribution, encourages growth, and promotes a positive workplace culture.

• Compensation is competitive and commensurate with experience, with a comprehensive benefits package including health, dental, vision, retirement, and paid time off