Estate Manager For Newport Beach

Mahler Private Staffing; Newport Beach (CA); On-site; USD 200,000 - 225,000; Full time

Job summary

A private staffing agency is seeking an experienced Estate Manager in Newport Beach to oversee operations across luxury residences. The ideal candidate should have 5+ years in estate management, strong leadership skills, and a proactive work ethic. Compensation includes an annual salary between $200K - $225K and a potential 25% performance bonus after the first year.

Qualifications

• Minimum 5+ years in a senior-level estate or household management role.
• Proven experience with staffing, vendor management, budgeting, and event coordination.
• Strong interpersonal, leadership, and communication skills.
• Physically able to perform all duties, including lifting up to 20 lbs.

Responsibilities

• Hire, train, supervise, and support all household staff.
• Oversee daily household operations and maintain standards of service.
• Manage property maintenance and renovations.
• Plan and execute events of various sizes.

Skills

Staff management

Vendor management

Event coordination

Leadership

Tech-savviness

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office

Job description

Join to apply for the Estate Manager For Newport Beach role at Mahler Private Staffing

Join to apply for the Estate Manager For Newport Beach role at Mahler Private Staffing

Mahler Private Staffing provided pay range

This range is provided by Mahler Private Staffing. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$200,000.00/yr - $225,000.00/yr

A private client in Newport Beach is seeking an experienced and detail-oriented Estate Manager to lead the day-to-day operations and staff management across multiple luxury residences. This role requires close collaboration with the Principal and their business representative to ensure a seamless and elevated daily experience for the Principal.

This role requires someone who is extremely proactive, detail-oriented, calm under pressure, flexible, and able to function with a 24/7 mindset.

Responsibilities:

• Hire, train, supervise, and support all household staff, including housekeepers, groundskeepers, and external vendors.
• Oversee daily household operations, including scheduling and maintaining the highest standards of service.
• Manage property maintenance, renovations, and construction projects.
• Plan and execute events, ranging from intimate family gatherings to large-scale functions.
• Coordinate the Principal's schedule and travel in collaboration with personal assistants.
• Represent the Principal professionally in all interactions with vendors, family office staff, and external parties.
• Maintain detailed household inventories, house manuals, operational systems, and vendor relationships.
• Provide regular project updates and status reports to the Principal and her representative.
• Lead special projects and support strategic household initiatives as needed.

Qualifications:

• Minimum 5+ years in a senior-level estate or household management role with excellent references from prior employers.
• Proven experience with staffing, vendor management, budgeting, and event coordination.
• Strong interpersonal, leadership, and communication skills.
• Tech-savvy; proficient in Microsoft Office.
• Prior experience working in Orange County with a well-established network of local vendors and service providers.
• Maintains a polished and professional demeanor.
• Physically able to perform all duties, including lifting up to 20 lbs. and standing/walking for extended periods.
• Valid driver's license and clean driving record; must pass a background check and drug screening.
• Must be legally authorized to work in the U.S.

Schedule:

Monday through Friday. Flexibility required for evenings, weekends, and travel as needed.

Compensation:

Annual Salary between $200K - $225K to commensurate with experience. Qualifications and expectations with an annual discretionary performance bonus of up to 25% after first year of service.

To Apply:

Please apply at www.mahlermatch.com for consideration; if already on our job board, click Apply Now. Qualified applicants will be contacted.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Staffing and Recruiting

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