Estate Manager

Confidential; Beverly Hills (CA); On-site; USD 100,000 - 180,000; Full time

Benefits offered by this job

Discretionary bonus

Medical

Dental

Vision

401(k) plus match

Job summary

Confidential in Beverly Hills/West Los Angeles seeks an Estate Manager to oversee comprehensive property and operations support for UHNW clients. The role covers inspection, maintenance, vendor management, security, and compliance across multiple locations with discretion and professional judgment.

The ideal candidate is highly organized, proactive, and calm under pressure, capable of managing competing priorities while maintaining client confidentiality and superior service levels.

Qualifications

• Requires 5+ years of progressive estate/property management experience for high-net-worth principals.
• Excellent written and verbal communication; highly organized with attention to detail.
• Strong critical thinking, problem-solving, discretion, and professional composure under pressure.

Responsibilities

• Oversee routine property inspections and preventive maintenance scheduling.
• Coordinate security protocols, alarm systems, access controls, and privacy policies.
• Manage vendor contracts, onboarding, and performance standards across properties.
• Handle property-level AP, invoices, and budget alignment with accounting teams.
• Maintain audit-ready digital records and renewals for taxes, insurance, and service agreements.

Skills

Communication

Organization

Critical thinking

Problem solving

Discretion

Time management

Tools

Microsoft Office

Job description

The Estate Manager provides comprehensive support to the Company's UHNW clients. This role spans estate and property management, property operations, administrative coordination, and complex logistics across multiple locations in West Los Angeles. The ideal candidate is operations-oriented, proactive, highly organized, and resourceful, with the ability to manage competing priorities with exceptional judgment, discretion, professionalism, and composure.

Essential Functions

• Oversee and conduct routine property inspections; develop and maintain preventive maintenance schedules; coordinate routine, corrective, and capital improvement projects through to punch list completion.
• Oversee alarm systems, access controls, and emergency response protocols; manage vendor and staff access credentialing. Design and enforce comprehensive security protocols, emergency disaster plans, and privacy policies for the property and clients.
• Represent properties in HOA and municipal matters; ensure ongoing compliance with local ordinances.
• Manage and maintain property inventory systems, manage high-value deliveries, and ensure all properties remain guest-ready at all times.
• Coordinate tenant communications and maintenance response where applicable.
• Oversee property-level accounts payable; analyze monthly statements, review invoices for accuracy and budget compliance; coordinate funding requests with accounting teams.
• Maintain documentation for property taxes, insurance renewals, expense tracking, and supplemental policies; assist with reimbursements for finance team.
• Maintain organized, audit-ready digital records, track renewals, memberships, subscriptions, and service agreements.
• Oversee the sourcing, vetting, onboarding, retaining, and supervising of vendors, service providers, and property staff.
• Negotiate and finalize vendor contracts and pricing.
• Establish formal performance standards, execute disciplinary measures, and make recommendations regarding hiring and termination of vendors and property staff.
• Maintain and audit Master Vendor Lists; enforce confidentiality agreements and access control protocols across all properties.
• Serve as the primary point of contact for all property related matters; provide structured reporting to management and elevate material concerns in a timely manner.
• Always maintain strict confidentiality and professional boundaries.

Qualifications and Experience

• Minimum of 5 years of progressive experience as an Estate/Property Manager serving high-net-worth principals
• Exceptional written and verbal communication skills; highly organized with acute attention to detail.
• Strong critical thinking and problem-solving skills; resourceful under pressure and in time-sensitive situations.
• Service-focused, emotionally intelligent, and genuinely committed to client satisfaction and discretion.
• Professional presence and ability to remain calm under pressure.
• Flexible availability including evenings, weekends, and responsiveness across time zones relating to time sensitive or urgent matters.
• Proficient in Microsoft Office Suite; comfortable adopting property management platforms and digital tools.

We are offering a competitive total rewards package, including an annual base salary, discretionary bonus, medical, dental, vision, and a 401K plus match. We are an Equal Opportunity employer. We celebrate diversity and do not discriminate based on protected characteristics.