Estate Manager

Career Group; Atherton (CA); On-site; USD 150,000 - 200,000; Full time

Benefits offered by this job

Company-provided work phone

Benefits and stipend provided

Job summary

Career Group seeks a hands-on Estate Manager for UHNW private residences in Atherton, CA. The role supports a small household team and focuses on daily operations with occasional personal assistance, all onsite in Atherton.

The ideal candidate is highly organized, discreet, and tech-savvy, with experience managing construction projects, coordinating vendors, and maintaining systems. Flexible hours required for urgent needs.

Qualifications

• 3–10 years of experience in estate management or similar private household role.
• Experience managing large-scale home construction or renovation projects preferred.
• Strong organizational skills with ability to manage multiple priorities and projects.
• Tech-savvy with organizational tools and home systems.
• High level of discretion, professionalism, and trustworthiness.
• Strong communication with principals and vendors.

Responsibilities

• Oversee day-to-day estate operations across two residences.
• Manage a new construction project, coordinating vendors and permits.
• Maintain property systems, manuals, and vendor relationships.
• Communicate with principals for daily priorities and updates.
• Collaborate with household staff to support operations.
• Assist with light event coordination.
• Provide light executive/personal assistant support.
• Monitor urgent matters outside standard hours.

Skills

Estate management

Project management

Vendor coordination

Tech-savvy

Discretion & professionalism

Communication skills

Tools

Savant

Job description

Estate Manager | Atherton, CA | $150,000 – $200,000

Prominent UHNW family is seeking a highly organized and proactive Estate Manager to support the day-to-day operations of their private residences in Atherton. This is an excellent opportunity to join a small, collaborative household team supporting a UHNW family. The role is primarily focused on estate management with occasional family and personal support. The ideal candidate is detail-oriented, tech-savvy, highly trustworthy, and thrives in a hands‑on, fast-moving environment. This is a fully onsite position based in Atherton, CA.

What You’ll Do

• Oversee day‑to‑day estate operations across two residential properties, ensuring seamless upkeep, organization, and functionality.
• Manage a new construction project, including coordinating vendors, pulling permits, and partnering closely with contractors and external stakeholders.
• Maintain property systems, manuals, and vendor relationships to ensure efficient household operations.
• Communicate directly with principals to align on daily priorities, provide updates, and deliver end‑of‑day summaries.
• Collaborate with existing household staff (housekeepers, chef, etc.) to support smooth operations.
• Assist with light event coordination, including occasional family dinners or small gatherings.
• Provide light executive and personal assistant support as needed, stepping in when appropriate.
• Monitor and respond to urgent matters outside of standard hours, including limited weekend availability for high‑priority needs.

What We’re Looking For

• 3–10 years of experience in estate management or a similar role within a private household or UHNW environment. UHNW vacation home/residences and high end construction experience will also be considered.
• Experience managing large‑scale home construction or renovation projects is highly preferred.
• Strong organizational skills with the ability to manage multiple priorities and projects simultaneously.
• Tech‑savvy with experience using organizational tools, web‑based applications, and home systems (Savant experience preferred).
• High level of discretion, professionalism, and trustworthiness.
• Strong communication skills with the ability to interface directly with principals and vendors.
• Stable career history with solid tenure and excellent references.
• Must be based on the Peninsula or nearby
• Flexible and responsive, with willingness to be accessible for urgent needs outside standard business hours.

$150,000 – $200,000, depending on experience

• Benefits and stipend provided
• Company‑provided work phone

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/.