Estate Administrator - Private Clients & Fiduciary Services

Verrill; Boston (MA); On-site; USD 105,000 - 125,000; Full time

Job summary

Verrill in Boston, MA seeks an Estate Administrator to manage full estate administration under attorney supervision. You will support probate proceedings, review asset valuations, prepare filings, and maintain precise accounting records.

The role requires collaboration with attorneys, paralegals, and staff to ensure timely and compliant estate administration. The position is full-time, exempt, with a base salary ranging from $105,000 to $125,000 per year.

Qualifications

• Bachelor’s degree and 4+ years in estate administration (preferably in a law firm).
• Strong understanding of probate laws and fiduciary responsibilities.
• Familiar with tax regulations and reporting requirements.
• Excellent attention to detail and organizational skills.
• Proficiency with MS Office and accounting systems.

Responsibilities

• Under attorney supervision, manage the complete administration process of estates, including preparation, review, and maintenance of estate documents.
• Review asset valuations, settle outstanding debts, and distribute assets to beneficiaries.
• Prepare and file probate documents such as petitions, inventories, and accountings.
• Serve as a primary point of contact for estate‑related inquiries from personal representatives and beneficiaries.
• Coordinate resolution of outstanding debts related to the estate.
• Assist in the preparation of estate tax returns and fiduciary income tax returns.
• Maintain meticulous accounting records of estate income, expenses, and distributions.
• Collaborate closely with attorneys, paralegals, and other team members to provide seamless support to clients and ensure efficient estate administration processes.

Skills

Estate administration

Attention to detail

Teamwork

Communication skills

MS Office

Accounting systems

Education

Bachelor’s degree

4+ years estate administration experience

Tools

Accounting software

Job description

Job Details

Job Location: Boston, MA 02110

Position Type: Full Time

Base Salary Range: $105,000 - $125,000 per year

About the Role

The Estate Administrator plays a key role in managing and overseeing the administration of estates, supporting probate proceedings, and assisting the Private Clients & Fiduciary Services Group with related legal matters. This full‑time, exempt position is integral to the firm’s success.

Responsibilities

• Under attorney supervision, manage the complete administration process of estates, including preparation, review, and maintenance of estate documents.
• Review asset valuations, settle outstanding debts, and distribute assets to beneficiaries.
• Prepare and file probate documents such as petitions, inventories, and accountings.
• Serve as a primary point of contact for estate‑related inquiries from personal representatives and beneficiaries.
• Coordinate resolution of outstanding debts related to the estate.
• Assist in the preparation of estate tax returns and fiduciary income tax returns.
• Maintain meticulous accounting records of estate income, expenses, and distributions.
• Collaborate closely with attorneys, paralegals, and other team members to provide seamless support to clients and ensure efficient estate administration processes.

Qualifications

• Bachelor’s degree and minimum of four (4) years of relevant experience in estate administration, preferably within a law firm.
• Strong understanding of estate administration, probate laws, and fiduciary responsibilities.
• Familiarity with applicable regulations, including tax laws and reporting requirements.
• Exceptional attention to detail and strong organizational skills.
• Advanced computer skills, including proficiency with MS Office (Word, Excel) and accounting systems.
• Self‑motivated self‑starter with strong teamwork and communication skills.

Compensation and Benefits

The anticipated base salary range is $105,000 - $125,000 per year. Final base salary will be determined by skills, experience, and market factors. This range represents only one component of a comprehensive compensation and benefits package at Verrill, which also includes a competitive salary and benefits package as well as a supportive work environment.

Verrill is an Equal Opportunity Employer. We encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientation, gender identity, military, protected veteran status or other status protected by law.