Especialista en facturación / Programador

TOT LOT SERVICES INC; Phoenix (AZ); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

401(k)

Health insurance

Paid time off

401(k) matching

Competitive salary

Job summary

Tot Lot Services Inc is seeking a reliable Billing Specialist / Scheduler to join our Phoenix office. You will dispatch field technicians, prepare invoices, manage accounts receivable, and coordinate with customers and technicians to keep billing and scheduling accurate.

The role emphasizes organization, attention to detail, multi-tasking, and professional communication. You will learn and use our scheduling, billing, and accounting software to stay up to date, support day-to-day operations, and

Qualifications

• Must have strong computer skills and attention to detail.
• Experience in dispatching, billing, accounts receivable, or service industry preferred.
• Ability to multitask and stay organized in a busy office.

Responsibilities

• Dispatch and schedule field technicians efficiently throughout the day.
• Coordinate service calls and communicate scheduling information with technicians and customers.
• Prepare detailed and accurate customer invoices.
• Handle accounts receivable and follow up on outstanding balances.
• Prepare quotes, estimates, and proposals for customers.
• Order materials, parts, and supplies for service jobs.
• Review completed work orders for accuracy and completeness.
• Maintain organized customer and job records.
• Communicate professionally with customers, vendors, and field personnel.
• Assist with day-to-day office operations and administrative duties.
• Manage multiple jobs and priorities while meeting deadlines.
• Ensure billing, dispatch, and job information is accurate and up to date.

Skills

Computer skills

Attention to detail

Multitasking

Communication skills

Customer service

Team player

Punctuality

Quick learner

Tools

Billing software

Scheduling software

Accounting software

Job description

Benefits:

• 401(k)
• Health insurance
• Paid time off
• 401(k) matching
• Competitive salary

About the Role:

Tot Lot Services is looking for a reliable, organized, and detail-oriented Billing Specialist / Scheduler to join our service-industry team. This is a key office position that requires someone who can effectively manage multiple priorities, communicate with customers and field technicians, and stay on top of detailed billing and administrative responsibilities.

Responsibilities:

• Dispatch and schedule field technicians efficiently throughout the day
• Coordinate service calls and communicate scheduling information with technicians and customers
• Prepare detailed and accurate customer invoices
• Handle accounts receivable and follow up on outstanding balances
• Prepare quotes, estimates, and proposals for customers
• Order materials, parts, and supplies as needed for service jobs
• Review completed work orders for accuracy and completeness
• Maintain organized customer and job records
• Communicate professionally with customers, vendors, and field personnel
• Assist with day-to-day office operations and administrative duties
• Manage multiple jobs and priorities while meeting deadlines
• Ensure billing, dispatch, and job information is accurate and up to date

Requirements:

• Computer skills are a must
• Strong attention to detail and excellent organizational skills
• Previous experience in dispatching, billing, accounts receivable, or the service industry preferred
• Ability to multitask and work efficiently in a busy office environment
• Strong written and verbal communication skills
• Professional and friendly customer-service attitude
• Ability to work independently and as part of a team
• Dependable, punctual, and committed to accuracy
• Ability to learn and navigate office, scheduling, billing, and accounting software

About Us:

Tot Lot Services Inc is a trusted provider in the Phoenix, AZ area, committed to delivering quality services to our clients and communities. Our team is passionate about what we do, and we pride ourselves on a supportive, collaborative work environment where every team member is valued. Join us and be part of a company that makes a real difference every day!