ESOH Records & SharePoint Migration Specialist

Seneca Holdings; Buffalo (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

Seneca Global Solutions (SGS) is seeking a full-time Records Management Support Specialist to support Army ESOH records management and transition activities for ESOH. The Army is moving official ESOH records off shared drives and into approved SharePoint Online / records repositories.

This position helps identify, classify, transfer, and track records; documents procedures; and serves as an alternate to the ESOH Records Management Coordinator.

Qualifications

• Bachelor's degree in records/information management, library/information science, business, public administration, history, communications, or related field; or equivalent relevant experience.
• 3–5 years of experience in records management, information management, or large-scale file migration in a federal/DoD or similarly regulated environment.
• Experience distinguishing official records from non-record materials and organizing files for retention and retrieval.
• Working knowledge of SharePoint Online (document libraries, metadata, permissions, and content movement).
• Strong written and verbal communication skills; ability to write procedures and train non-specialists.
• Proficiency with Microsoft Excel, PowerPoint, and Word.
• Ability to obtain a Secret clearance and travel as required.

Responsibilities

• Assist with transferring ESOH official records to approved SharePoint Online portals and repositories.
• Identify and classify official records versus non-record materials (drafts, working files, reference copies).
• Apply Army records schedules and naming/metadata conventions so files are searchable and retained.
• Track records-management requirements, timelines, and deliverables for the Integration Branch.
• Support closure and migration of shared drives, including inventories, folder mapping, and quality checks.
• Develop internal procedures, job aids, and short instructional materials for records tools and uploads.
• Coordinate with action officers to ensure proper filing and record handling.
• Handle CUI and other controlled information per Army/DoD rules.

Skills

Communication skills

Travel willingness

Education

Bachelor's degree or equivalent experience in records/information management

Tools

SharePoint Online

Excel

PowerPoint

Word

Power BI

Visio

Microsoft Teams

Job description

Seneca Global Solutions (SGS) is seeking a full-time Records Management Support Specialist to support Army ESOH records management and transition activities for ESOH. The Army is moving official ESOH records off shared drives and into approved SharePoint Online / records repositories.

This position helps identify, classify, transfer, and track records; documents procedures; and serves as an alternate to the ESOH Records Management Coordinator.