ESOH Records & SharePoint Specialist

Seneca Holdings; Washington (District of Columbia); On-site; USD 75,000 - 105,000; Full time

Job summary

Seneca Global Solutions is seeking a full-time Records Management Support Specialist to help transition ESOH records to SharePoint Online and approved repositories. You will classify records, apply schedules, and track deliverables while supporting migration of shared drives and process development.

Requirements include a Bachelor’s in a related field or equivalent experience, 3–5 years in regulated records environments, and the ability to obtain a Secret clearance. Travel may be required.

Qualifications

• Bachelor’s degree or equivalent in records/information management or a related field.
• 3–5 years’ experience in records management, information management, or large file migrations in regulated environments.
• Experience distinguishing official records from non-record materials and organizing files for retention.
• Working knowledge of SharePoint Online beyond end-user use, with metadata and permissions handling.
• Strong written communications and ability to train non-specialists.
• Proficiency with Excel, PowerPoint, and Word; ability to obtain a Secret clearance.
• Willingness to travel as required.

Responsibilities

• Assist with transferring ESOH official records to the ASA(IEE) SharePoint Online portal and other repositories.
• Identify and classify official records vs non-record materials (drafts, working files, reference copies).
• Apply Army records schedules and naming/metadata conventions for accessibility and retention.
• Track records-management requirements, timelines, and deliverables for the Integration Branch.
• Support closure and migration of shared drives, including inventories and folder mapping.
• Develop internal procedures and short instructional materials for records tools and uploads.
• Serve as alternate ESOH Records Management Coordinator and cover routine coordination.
• Coordinate with action officers on what to file and where; handle records accordingly.
• Handle CUI and controlled information per Army/DoD rules.
• Prepare status reports and briefings; review work for Army quality standards.

Skills

Strong written and verbal comms

SharePoint Online

Microsoft Excel

Microsoft PowerPoint

Microsoft Word

Secret clearance eligibility

Travel ability

Education

Bachelor’s degree in records/information management or related field

Equivalent relevant experience

Tools

SharePoint Online

Microsoft Teams

Power BI

Visio

Microsoft 365 tools

Job description

Seneca Global Solutions is seeking a full-time Records Management Support Specialist to help transition ESOH records to SharePoint Online and approved repositories. You will classify records, apply schedules, and track deliverables while supporting migration of shared drives and process development.

Requirements include a Bachelor’s in a related field or equivalent experience, 3–5 years in regulated records environments, and the ability to obtain a Secret clearance. Travel may be required.