Records Management Specialist – SharePoint & DoD

Seneca Holdings; United States; On-site; USD 65,000 - 95,000; Full time

Job summary

Seneca Global Solutions is seeking a full-time Records Management Support Specialist to assist ESOH records management and migration activities for Army ESOH programs. You will help classify records, apply metadata, and track timelines as part of a SharePoint Online transition.

Applicants should have 3–5 years in federal DoD records management, proficiency with SharePoint Online, and the ability to obtain a Secret clearance. Travel may be required as part of duties.

Qualifications

• Bachelor's degree in records/information management, library/information science, business, public administration, history, communications, or a related field; or equivalent relevant experience.
• 3-5 years of experience in records management, information management, document control, or large-scale file migration in a federal, DoD, or similarly regulated environment.
• Experience distinguishing official records from non-record materials and organizing files for retention and retrieval.
• Working experience with SharePoint Online (document libraries, metadata, permissions, and content movement)-not merely as an end user.
• Strong written and verbal communication skills; ability to write clear procedures and train non-specialists.
• Proficiency with Microsoft Excel, PowerPoint, and Word.
• Ability to obtain a Secret clearance.
• Ability to travel as required.

Responsibilities

• Assist with transferring ESOH official records to the ASA(IEE) SharePoint Online portal and other approved repositories.
• Help identify and classify official records versus non-record materials (including drafts, working files, and reference copies).
• Apply Army records schedules and naming/metadata conventions so files can be found, retained, and disposed of correctly.
• Track records-management requirements, timelines, and deliverables for the Integration Branch.
• Support closure and migration of shared drives, including inventories, folder mapping, and quality checks after transfer.
• Develop internal procedures, job aids, and short instructional materials for records tools, uploads, and related requirements.
• Serve as an alternate to the ESOH Records Management Coordinator, including covering routine coordination and status reporting.
• Coordinate with action officers so they know what to file, where to file it, and what not to treat as a record.
• Handle CUI and other controlled information in accordance with Army and DoD rules.
• Prepare status reports and briefings; review work products for completeness and Army quality standards.

Skills

Written communication

Verbal communication

Travel flexibility

Education

Bachelor's degree in records/information management or related field

Tools

SharePoint Online

Microsoft Excel

PowerPoint

Word

Job description

Seneca Global Solutions is seeking a full-time Records Management Support Specialist to assist ESOH records management and migration activities for Army ESOH programs. You will help classify records, apply metadata, and track timelines as part of a SharePoint Online transition.

Applicants should have 3–5 years in federal DoD records management, proficiency with SharePoint Online, and the ability to obtain a Secret clearance. Travel may be required as part of duties.