Records Management Support Specialist

Seneca Holdings; Buffalo (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

Seneca Global Solutions (SGS) is seeking a full-time Records Management Support Specialist to support Army ESOH records management and transition activities for ESOH. The Army is moving official ESOH records off shared drives and into approved SharePoint Online / records repositories.

This position helps identify, classify, transfer, and track records; documents procedures; and serves as an alternate to the ESOH Records Management Coordinator.

Qualifications

• Bachelor's degree in records/information management, library/information science, business, public administration, history, communications, or related field; or equivalent relevant experience.
• 3–5 years of experience in records management, information management, or large-scale file migration in a federal/DoD or similarly regulated environment.
• Experience distinguishing official records from non-record materials and organizing files for retention and retrieval.
• Working knowledge of SharePoint Online (document libraries, metadata, permissions, and content movement).
• Strong written and verbal communication skills; ability to write procedures and train non-specialists.
• Proficiency with Microsoft Excel, PowerPoint, and Word.
• Ability to obtain a Secret clearance and travel as required.

Responsibilities

• Assist with transferring ESOH official records to approved SharePoint Online portals and repositories.
• Identify and classify official records versus non-record materials (drafts, working files, reference copies).
• Apply Army records schedules and naming/metadata conventions so files are searchable and retained.
• Track records-management requirements, timelines, and deliverables for the Integration Branch.
• Support closure and migration of shared drives, including inventories, folder mapping, and quality checks.
• Develop internal procedures, job aids, and short instructional materials for records tools and uploads.
• Coordinate with action officers to ensure proper filing and record handling.
• Handle CUI and other controlled information per Army/DoD rules.

Skills

Communication skills

Travel willingness

Education

Bachelor's degree or equivalent experience in records/information management

Tools

SharePoint Online

Excel

PowerPoint

Word

Power BI

Visio

Microsoft Teams

Job description

Seneca Global Services, LLC is part of the Seneca Nation Group (SNG) portfolio of companies. SNG is Seneca Holdings' federal government contracting business that meets mission-critical needs of federal civilian, defense, and intelligence community customers. Our portfolio comprises multiple subsidiaries that participate in the Small Business Administration 8(a) program. To learn more about SNG, visitthe website and follow us onLinkedIn.

At Seneca, our team of talented individuals is what makes us successful. To support our team, we provide a balanced mix of benefits and programs.Your total rewards package includes competitive pay, benefits, and perks, flexible work-life balance, professional development opportunities, and performance and recognition programs. We offer a comprehensive benefits package that includes medical, dental, vision, life, and disability, voluntary benefit programs (critical illness, hospital, and accident), health savings and flexible spending accounts, and retirement 401K plan. One of our fundamental principles at Seneca Holdings is to offer competitive health and welfare benefits to our team members, providing coverage and care for you and your family. Full-time employees working at least 30 hours a week on a regular basis are eligible to participate in our benefits and paid leave programs. We pride ourselves on our collaborative work environment and culture, which embraces our mission of providing financial and non-financial benefits back to the members of the Seneca Nation.

Seneca Global Solutions (SGS) Seneca Global Solutions is seeking a full-time Records Management Support Specialist to support Army Environment, Safety and Occupational Health (ESOH) records management and transition activities for the Office of the Deputy Assistant Secretary of the Army for Environment, Safety and Occupational Health (ODASA(ESOH)). The Army is moving official ESOH records off shared drives and into approved SharePoint Online / records repositories. This position helps identify, classify, transfer, and track records; documents procedures; and serves as an alternate to the ESOH Records Management Coordinator.

Responsibilities include, but are not limited to

• Assist with transferring ESOH official records to the ASA(IEE) SharePoint Online portal and other approved repositories.
• Help identify and classify official records versus non-record materials (including drafts, working files, and reference copies).
• Apply Army records schedules and naming/metadata conventions so files can be found, retained, and disposed of correctly.
• Track records-management requirements, timelines, and deliverables for the Integration Branch.
• Support closure and migration of shared drives, including inventories, folder mapping, and quality checks after transfer.
• Develop internal procedures, job aids, and short instructional materials for records tools, uploads, and related requirements.
• Serve as an alternate to the ESOH Records Management Coordinator, including covering routine coordination and status reporting.
• Coordinate with action officers so they know what to file, where to file it, and what not to treat as a record.
• Handle CUI and other controlled information in accordance with Army and DoD rules.
• Prepare status reports and briefings; review work products for completeness and Army quality standards.

Basic Qualifications

• Bachelor's degree in records/information management, library/information science, business, public administration, history, communications, or a related field; or equivalent relevant experience.
• 3-5 years of experience in records management, information management, document control, or large-scale file migration in a federal, DoD, or similarly regulated environment.
• Experience distinguishing official records from non-record materials and organizing files for retention and retrieval.
• Working experience with SharePoint Online (document libraries, metadata, permissions, and content movement)-not merely as an end user.
• Strong written and verbal communication skills; ability to write clear procedures and train non-specialists.
• Proficiency with Microsoft Excel, PowerPoint, and Word.
• Ability to obtain a Secret clearance.
• Ability to travel as required.

Desired Skills

• Direct Army or DoD records-management experience (AR 25-400-2 / Army Records Information Management System (ARIMS), Army Records Retention Schedule, or equivalent).
• Experience as a Records Management Coordinator, Records Liaison, or alternate RMC.
• Experience migrating shared drives or file shares into SharePoint Online or another records repository.
• Knowledge of CUI marking, PII handling, and access control in collaboration sites.
• Experience with Microsoft Teams, SharePoint, Approvals, Power BI, Visio, and related Microsoft 365 tools.

Equal Opportunity Statement

Seneca Holdings provides equal employment opportunities to all employees and applicants without regard to race, color, religion, sex/gender, sexual orientation, national origin, age, disability, marital status, genetic information and/or predisposing genetic characteristics, victim of domestic violence status, veteran status, or other protected class status. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation and training. The Company also prohibits retaliation against any employee who exercises his or her rights under applicable anti-discrimination laws. Notwithstanding the foregoing, the Company does give hiring preference to Seneca or Native individuals. Veterans with expertise in these areas are highly encouraged to apply.