Escrow Officer

Flying S Title & Escrow; Hamilton (MT); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) with discretionary match

Early paycheck access

Discount on closing fees

Telehealth and wellness program

Pet insurance

Job summary

Flying S Title & Escrow in Hamilton, MT is hiring an Escrow Officer to manage real estate transactions from file opening through closing and post-closing. The role emphasizes building relationships with buyers, sellers, lenders, realtors, and attorneys, and ensuring accurate, timely closings.

This position offers opportunities to grow a strong book of business while upholding our culture and core values. The team supports professional development in a fast-paced, client-focused environment.

Qualifications

• Must have 3–5 years of escrow or title industry experience.
• Must obtain a producer license within 90 days, if applicable by state.
• Must obtain a Notary Public commission within 90 days.
• Residential, construction, and basic commercial transactions experience preferred.
• Strong customer service, communication, and organizational skills.

Responsibilities

• Manage escrow files from opening through closing and post-closing in compliance with requirements.
• Prepare, review, and manage escrow documents, closing statements, title documents, and lender instructions.
• Review title commitments and tax certificates and coordinate resolutions of title issues.
• Meet with attorneys, realtors, lenders, buyers, sellers, and clients to draft and explain escrow instructions and documents.
• Conduct closings on-site and off-site and disburse funds per procedures.

Skills

Customer service

Verbal and written communication

Detail orientation

Analytical problem solving

Independent work

MS Office / escrow software

Education

High school diploma or equivalent

College degree preferred

Tools

MS Office

Job description

We are hiring an Escrow Officer in Hamilton, MT.

Interested applicants who do not meet the minimum requirements or experience will be considered for an Escrow Assistant Position.

Flying S Title & Escrow is part of Title Financial Corporation (TFC), a family-owned company offering trusted Title and Escrow services since 1905. We are known for developing long-term careers and fostering a culture where Everyone Counts, we do the Right Thing, we Take the Smart Risk, Attitude is Everything, and Everyone Has the Opportunity to Make a Difference.

We are looking for a friendly, detail-oriented Escrow Officer to manage real estate transactions from file opening through closing and post-closing. This role is ideal for someone who enjoys building client relationships, keeping complex details organized, and helping buyers, sellers, lenders, realtors, and attorneys move through the closing process with confidence.

Why You’ll Love Working Here

• Family-owned company with a long history of employee longevity
• Supportive team culture and meaningful career development
• Fast-paced, engaging work environment with variety in each transaction
• Opportunity to grow client relationships and build a strong book of business
• Meaningful work that supports customers through important real estate milestones

Key Responsibilities

• Manage escrow files from opening through closing and post-closing, ensuring transactions are handled accurately, efficiently, and in compliance with applicable requirements.
• Prepare, review, and manage escrow documents, closing statements, title documents, lender instructions, payoff statements, lien releases, insurance documents, and other required materials.
• Review title commitments and tax certificates, identify title issues or exceptions, and coordinate resolution with the appropriate parties.
• Meet with attorneys, realtors, lenders, buyers, sellers, and clients to draft, review, and explain escrow instructions, agreements, and closing documents.
• Conduct closings both on-site and off-site, oversee the execution of required documents, and disburse funds in accordance with company procedures and customer or lender requirements.
• Administer trust accounts in accordance with company policy and handle confidential transaction information with discretion.
• Communicate professionally with internal teams and external clients by phone, email, and in person to answer questions and support smooth, timely closings.
• Participate in business development efforts, attend community and real estate events, and build and maintain a book of business through proactive relationship building and client engagement.
• Support and promote the company’s core values, goals, and culture, while adapting to changing responsibilities and procedures with a positive, productive attitude.

What We’re Looking For

• Strong customer service skills and a professional, positive attitude
• Excellent verbal and written communication skills
• High attention to detail, strong organizational skills, and proven ability to meet deadlines
• Strong analytical, problem-solving, and follow-through skills
• Ability to work independently, prioritize effectively, and manage multiple deadlines in a fast-paced environment
• Comfortable learning and using escrow/title software and Microsoft Office tools
• Ability to handle confidential information with sound judgment and discretion
• Experience building relationships with real estate professionals, lenders, clients, and community partners is a plus

Requirements

• Must be at least 18 years old
• High school diploma or equivalent required; college degree preferred
• Minimum of 3 to 5 years of experience in the escrow or title industry
• Must have or be able to obtain a producer license within 90 days, if applicable by state
• Must have or be able to obtain a Notary Public commission within 90 days
• Experience with residential, construction, and basic commercial transactions preferred
• Valid driver’s license and ability to operate a company or personal vehicle for business purposes, including errands, training, client meetings, community events, and off-site closings
• Ability to pass a background check and MVR
• Ability to sit at a desk and work on a computer for extended periods
• Ability to lift up to 15 pounds occasionally

Benefits

• Medical, dental, and vision insurance
• Basic life insurance and short-term disability
• 401(k) with competitive discretionary match
• Early paycheck access
• Discount on closing fees
• Company-provided telehealth and wellness program
• Pet insurance and other voluntary plans, including accident and hospital coverage
• 24 hours of FTO on your first paycheck
• Additional accrual for 3 weeks of total annual FTO
• 11 paid holidays, Volunteer Time Off, Parent Leave, Grandparent Leave, and more

Equal Opportunity Employer

Flying S Title & Escrow and TFC are equal opportunity employers. Reasonable accommodation is available. Offers of employment are contingent upon passing a background check and MVR.