Escrow Assistant

PLACE; Austin (TX); On-site; USD 60,000 - 65,000; Full time

Job summary

Blueprint Title in Austin, TX is seeking an Escrow Assistant to support disbursements and post-closing activities with precision and fiduciary responsibility. You will partner with Post-Closing Manager, Escrow Officers, Operations, Title, and Finance to keep disbursements and recordings moving smoothly, with a Texas-centric focus.

This on-site role requires attention to detail, prior escrow experience, and willingness to pursue a Texas Escrow License if needed.

Qualifications

• High school diploma or GED required; further education preferred.
• Experience with Qualia or similar title/escrow software is required or highly desirable.
• 1+ years in a title, escrow, or closing environment.
• Experience handling fiduciary funds or related accounting background is preferred.

Responsibilities

• Process and coordinate outgoing escrow disbursements nationwide, with emphasis on Texas.
• Review settlement statements and disbursement instructions for accuracy.
• Prepare checks, wires, payoffs, and other disbursement types.
• Verify payees, amounts, and required approvals before funds release.
• Maintain records of disbursement activity and deadlines.
• Resolve discrepancies and monitor for delays or issues.
• Coordinate with Escrow Officers, Operations, and Finance to resolve issues.
• Assist with post-closing tasks and recording matters.

Skills

Attention to detail

Time management

Communication skills

Independent work style

Education

High School Diploma or GED

Associate's or Bachelor's degree preferred

Tools

Qualia

Microsoft Office

BankUnited knowledge

Job description

Your Opportunity

At Blueprint Title, we support nationwide escrow disbursement and post-closing operations with an emphasis on accuracy, compliance, and speed — protecting transaction funds and documents at every step. As our Escrow Assistant, you'll partner with the Post-Closing Manager, Escrow Officers, Operations, Title, and Finance teams to keep disbursements and recordings moving smoothly, with a strong focus on Texas transactions. If you thrive on precision, take fiduciary responsibility seriously, and want a hands-on role at the heart of the closing process, this is your PLACE.

Your Opportunity

At Blueprint Title, we support nationwide escrow disbursement and post-closing operations with an emphasis on accuracy, compliance, and speed — protecting transaction funds and documents at every step. As our Escrow Assistant, you'll partner with the Post-Closing Manager, Escrow Officers, Operations, Title, and Finance teams to keep disbursements and recordings moving smoothly, with a strong focus on Texas transactions. If you thrive on precision, take fiduciary responsibility seriously, and want a hands‑on role at the heart of the closing process, this is your PLACE.

This role is based on‑site in Austin, Texas, with no remote or hybrid option; core hours will be confirmed with your manager.

Who Develops You:

Post-Closing Manager

What You're Great At

You are someone with exceptional attention to detail and a track record of accurately reviewing data and resolving discrepancies. You bring:

• A High School Diploma or GED (required); Associate's or Bachelor's degree preferred
• Experience working with Qualia (required)
• 1+ years of experience in a title, escrow, or closing environment
• Experience managing fiduciary funds, or an equivalent accounting background, preferred
• Working knowledge of BankUnited, a plus
• Proficiency with Qualia or similar title/escrow production software
• Familiarity with check processing, disbursement procedures, and banking portals
• The ability to read and interpret settlement statements and disbursement instructions
• Strong organizational and time‑management skills, with the ability to meet critical deadlines
• Effective written and verbal communication skills for coordinating with internal teams and external stakeholders
• The ability to maintain confidentiality when handling sensitive financial information
• Proficiency in Microsoft Office (Excel, Outlook, Word)
• The ability to work independently, prioritize tasks, and adapt in a fast‑paced environment
• A proactive, reliable, and collaborative approach to work
• A current Texas Escrow License, or willingness to pursue licensure as part of accepting this role

What You'll Do

Disbursements

• Process and coordinate outgoing escrow disbursements nationwide, with an emphasis on Texas transactions
• Review settlement statements, closing documents, and disbursement instructions for accuracy
• Prepare and process checks, wires, payoffs, and other transaction disbursements
• Verify payees, amounts, supporting documentation, and required approvals before funds are released
• Track pending disbursements and meet critical funding deadlines
• Maintain accurate records of checks, wires, and disbursement activity
• Identify and resolve discrepancies before funds are released
• Follow company procedures for wire fraud prevention, identity verification, and handling escrow funds
• Monitor the daily schedule of pending disbursements and proactively flag any delays or discrepancies
• Coordinate with Escrow Officers, Operations, and Finance staff to resolve issues related to checks or disbursements
• Perform quality control checks to confirm disbursement accuracy and compliance
• Support additional disbursement‑related duties as assigned

Post-Closing and Recording

• Prepare and mail lender documents and other required post‑closing documents
• Coordinate mail‑away recordings and ensure documents are properly prepared, sent, tracked, and returned
• Monitor recording status and follow up on outstanding recording matters
• Assist with post‑closing document review and file completion
• Maintain accurate records of documents sent for recording and returned recorded documents
• Coordinate with Escrow Officers, Operations, Title, and Post‑Closing teams to resolve outstanding matters
• Ensure post‑closing tasks are completed accurately and within required timelines
• Other duties as assigned

Salary

$60,000 - $65,000/year depending on experience

Why Blueprint Title

We believe people do their best work when they're trusted, supported, and part of a team that gets the details right. As our Escrow Assistant, you'll play a critical role in making sure funds and documents move accurately and on time, every time — building the reputation for reliability that our clients count on.