ERSEA Coordinator

Paycom - ATS; Clifton (KY); On-site; USD 25,000 - 33,000; Full time

Job summary

NKCAC Head Start in Clifton, KY seeks an ERSEA Coordinator to oversee eligibility, recruitment, enrollment and attendance for Head Start and Early Head Start programs. This role includes data accuracy in ChildPlus, program reporting, and ensuring compliance with federal standards.

The ideal candidate will have an Associate’s Degree and Head Start experience, strong communication skills, and the ability to engage with families from diverse backgrounds. This is an on-site position in Clifton, KY.

Qualifications

• Associate’s Degree in Early Childhood Education, Mental Health, Human Services, Management or a closely related field is required.
• Experience in Head Start or other early childhood development programs.
• Experience interpreting and applying Head Start Performance Standards.
• Strong written and verbal communication skills.
• Reliable transportation.

Responsibilities

• Lead ERSEA-related ChildPlus functions, ensuring data accuracy, integrity, reporting and compliance.
• Verify income and eligibility qualifications and enter data into the ChildPlus database.
• Maintain enrollment forms and records for waitlists, enrollment, attendance and schedules.
• Coordinate recruitment activities to meet enrollment goals and attend community events.
• Prepare PIR, ROMA, and board data reports; monitor attendance trends.
• Provide ERSEA training to board, policy council and staff.
• Monitor attendance barriers and work with Site Admins to improve participation.
• Coordinate ERSEA preparation for federal monitoring reviews and audits.

Skills

Communication skills

Verbal communication

Interpersonal skills

Education

Associate’s Degree

Tools

ChildPlus

Job description

POSITION TITLE: ERSEA CoordinatorREPORTS TO: Senior Director of Family Economic AdvancementHOURLY WAGE: $20.67GENERAL RESPONSIBILITY:Operate in compliance with all of the policies and procedures established by NKCAC Head Start and the performance standards established by the Federal Government regarding program operations to promote and provide quality service delivery to the children, families, and community of our service area.POSITION SUMMARY:The ERSEA Manager is directly responsible for the overall administration, supervision, coordination, and organization of the ERSEA requirements for the Head Start and Early Head Start programs, specifically including Eligibility, Recruitment, Selection, Enrollment, and Attendance of children. The ERSEA Manager will coordinate services with management personnel to meet the agency's goals.SPECIFIC RESPONSIBILITIES:Serve as the agency lead for ERSEA-related ChildPlus functions, ensuring data accuracy, integrity, reporting and compliance.Verify income and eligibility qualifications of children and families, and ensure applications are complete and data is accurately entered into the ChildPlus database.Assist with creating and maintaining record-keeping and reporting policies for waitlists, enrollment, attendance, timelines, schedules and procedures in accordance with designated state and federal program requirements.Conduct regular monitoring of eligibility, enrollment, attendance, recruitment, and selection systems and recommend corrective actions when deficiencies are identified.Maintain enrollment forms, ensuring information is current, accurate, and disseminated to all necessary staff to meet program requirements.Determine the need for recruitment activities to provide information and enrollment opportunities to children and families. Coordinate and attend recruitment activities to ensure enrollment needs are met. This includes researching, scheduling, and attending community events for recruitment purposes.Accountable for maintaining funded enrollment levels and implementing strategies to ensure vacancies are filled within the required timelines.Compile and submit Program Information Report (PIR) data on a periodic basis.Compile and submit ROMA, board, and policy council data and reports on a periodic basis.Conduct ERSEA training for the board, policy council, and staff.Attend meetings and trainings as required.Monitor attendance trends, identify barriers impacting participation, and collaborate with Site Administrators and Mobility Coaches to implement attendance improvement strategies.Accountable for ensuring the accuracy, completeness, and integrity of enrollment, eligibility, attendance, and family data transferred between ChildPlus and integrated systems, including monitoring, validating, reconciling, and resolving data discrepancies in a timely manner.Coordinate ERSEA preparation activities for federal monitoring reviews, audits, and compliance assessments.Accountable for using ERSEA systems as a gateway to NKCAC's Whole Family Approach by expanding access, reducing barriers, and strengthening family engagement.Perform other duties as determined by supervisor.QUALIFICATIONS:Associate’s Degree in Early Childhood Education, Mental Health, Human Services, Management or a closely related field required.Experience in Head Start or other early childhood development programs.Experience interpreting and applying Head Start Performance Standards.Strong written and verbal communication skills.Ability to relate to people of various socio-economic backgrounds.Reliable transportation.PHYSICAL REQUIREMENTS:Ability to bend, lift up to 50 pounds, and engage in a full range of motion.Ability to sit, read, and type at a computer for up to 8 hours a per day.*NKCAC is an equal opportunity/affirmative action employer. We strongly encourage people of Color, people with disabilities, women, bilingual people, and former or current recipients of public assistance to apply for available positions.NKCAC IS A DRUG-FREE WORKPLACE