ERP Payments Processing Specialist — Hybrid Nashville

COOLSOFT; Nashville (TN); Hybrid; USD 70,000 - 90,000; Part time

Benefits offered by this job

Hybrid work arrangement

Job summary

COOLSOFT is seeking an ERP Payments Processing Consultant in Nashville, TN. This contract role (7 months) requires strong admin procurement experience within government settings, advanced Excel skills, and ERP expertise.

Hybrid work arrangement with a focus on accurate record-keeping and compliant purchasing practices. The consultant will handle requisitions, POs, vouchers, and AP processes, ensuring timely payments and adherence to state guidelines.

Qualifications

• Minimum five years of government purchasing experience.
• Proficiency in requisitions, purchase orders, vouchers, and government pCard procedures.
• Strong communication skills, attention to detail, and ability to maintain accurate electronic records.
• Skilled in identifying discrepancies, following established procedures, and understanding purchasing workflows.
• Comfortable working in an ERP system and highly proficient in Excel.
• Experience with high-volume data entry, transaction processing, record maintenance, issuing purchase orders, processing invoices and monthly credit card reconciliation.
• Familiarity with NASPO/Cooperative agreements is a plus.
• Ability to work independently, research ambiguous or incomplete information, use sound judgment, and keep processes moving forward without excessive supervision.
• Analyzes all purchases to ensure they meet all guidelines and justifies purchases with documentation.

Responsibilities

• Writes product specifications for use in bidding and vendor comparisons.
• Locates or identifies ordering errors and communicates with vendors to resolve discrepancies and grievances.
• Prepares service contracts and screens purchase orders for accuracy and justification; monitors payments and invoices to ensure vendors are paid.
• Maintains current inventories and prepares a variety of records such as letters to vendors and purchase orders.
• Monitors contract periods for updates and expirations and researches product specs to allocate state resources.

Skills

Communication Skills

ERP

Excel

Payments Processing

Job description

COOLSOFT is seeking an ERP Payments Processing Consultant in Nashville, TN. This contract role (7 months) requires strong admin procurement experience within government settings, advanced Excel skills, and ERP expertise.

Hybrid work arrangement with a focus on accurate record-keeping and compliant purchasing practices. The consultant will handle requisitions, POs, vouchers, and AP processes, ensuring timely payments and adherence to state guidelines.