Ergon Asphalt and Emulsions, Inc. - Administrative Assistant (Part Time)

Ergon Inc; Vicksburg (MS); On-site; USD 21,000 - 28,000; Part time

Benefits offered by this job

Medical benefits

401k

VOYA insurance

Job summary

Ergon Inc. is seeking a part-time Administrative Assistant in the Vicksburg, MS area to support the Corporate Maintenance department. The role involves payroll entry, work order management, and coordination of PPE and equipment calibrations.

The ideal candidate has a high school diploma or GED, strong communication and organizational skills, and experience with SAP Plant Maintenance and common MS Office tools. Benefits include medical, 401(k), and VOYA.

Qualifications

• Requires high school diploma or GED.
• Prior experience in office and construction management systems preferred.
• Requires strong communication and organizational skills.

Responsibilities

• Provide day-to-day support for Rotating Equipment, Fired Equipment and I&E Divisions in Corporate Maintenance.
• Collect and enter technician time into Kronos for payroll.
• Create and manage work orders in Clockify; input hours into associated work orders.
• Collect and consolidate procurement card coding information and receipts; complete expense reports in SAP Cloud for Travel.
• Maintain PPE and uniform programs; coordinate equipment calibrations and PPE dates.

Skills

Strong communication

Organizational skills

Team-oriented

Education

High School Diploma or GED

Tools

SAP Plant Maintenance

Clockify

Kronos

SAP Cloud for Travel

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Ergon's Corporate Maintenance department has a part-time opening for an Administrative Assistant in the Vicksburg, MS area.

Ergon is a family owned oil and gas company based in the Jackson, MS area with facilities. The Corporate Maintenance department services the Pavement & Coating Resources division of Ergon by providing an internal resource for reactive and planned maintenance to a network of 90+ plants across the US. Our services include millwrights for the support of rotating equipment, fired equipment technicians for the support of steam and thermal fluid systems, and I&E technicians for the support of instrumentation and electrical equipment.

This position requires approximately 24 hours per week. The specific schedule for the role is flexible within the confinements of the requirements below.

• Work hours must take place during normal operating hours, 8 AM to 5 PM, Monday through Friday.
• Work is required on Monday to process payroll for the prior week.
• Work schedule must be consistent week to week.

This position requires a positive individual who possesses a team-oriented attitude and works in a participative manner with supervision and co-workers.

Job Duties

• Provide critical day-to-day support for the Rotating Equipment, Fired Equipment, and I&E Divisions Ergon Corporate Maintenance and assist staff as necessary to maintain efficiency in day-to-day business.
• Collect and enter technician time into Kronos for payroll.
• Create/manage work orders in Clockify and input Millwright and Fired Equipment Technician hours into their associated work order. Track expenses and correlate them with the corresponding work order in Clockify.
• Collect and consolidate procurement card coding information and receipts for submittal to card administrator. Complete expense reports in SAP Cloud for Travel as requested.
• Maintain PPE and uniform programs. Coordinate equipment calibrations to ensure equipment is fit for service (multi meters, laser alignment, combustion analyzer, H2S monitors). Facilitate allotment of technician uniforms. Keep up with dates and notifications for PPE, uniforms, and equipment calibrations.
• Promotes a positive, "can-do" attitude to all co-workers and customers. Help promote a company culture that encourages high performance and engagement.
• Collaborate with co-workers, customers, supervisors, and vendors to learn needs and facilitate meeting those needs and goals.
• Observe, learn, review, and analyze current processes to identify inefficiencies and areas where improvements can be made.
• Other miscellaneous maintenance duties as requested.

Requirements

• High School Diploma or G.E.D.
• Prior experience in office and construction management systems preferred
• Requires strong communication and organizational skills
• Experience with SAP Plant Maintenance (preferred), Microsoft Windows, Word, Excel, and Outlook

Part-time employee benefits include medical, 401k, and VOYA (accident, critical illness, and hospital indemnity). Any offer of employment will be contingent on a routine background check, a pre-employment drug screen, and an acceptable motor vehicle report.

We are an EEO/AAP employer.

Ergon, Inc. is an EEO employer and a drug-free workplace. Applicants must be authorized to work in the US and have a valid driver's license. Any employment offers are contingent upon a pre-employment drug test and background check.