Equipment Specialist - Indianapolis, IN

Mortenson; Indianapolis (IN); On-site; USD 68,000 - 92,000; Full time

Benefits offered by this job

401(k) retirement plan

Medical and prescription drug plans

Gym membership discount program

Job summary

A leading construction firm is seeking an Equipment Specialist for their Data Center Group in Indianapolis. The role involves sourcing and managing equipment, processing orders, and supporting project teams. Candidates should hold a Bachelor’s degree with relevant experience and possess strong attention to detail and customer service skills. Competitive compensation is offered, along with a comprehensive benefits package, including health plans and a 401(k) retirement plan.

Qualifications

• Bachelor’s degree and 2+ years of rental equipment or relevant experience.
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Experience with billing software preferred.

Responsibilities

• Manage equipment facility orders and returns from the field.
• Source equipment internally and through third-party suppliers.
• Generate purchase orders for equipment purchases and rentals.

Skills

Attention to detail

Customer service skills

Organization skills

Communication skills

Ability to influence

Education

Bachelor’s degree

Tools

Billing software

Microsoft Office Suite

Job description

Equipment Specialist – Data Center Group – Lebanon, IN

Mortenson is currently seeking an Equipment Specialist for our Data Center Group. This specialist will support day‑to‑day operations with an emphasis on building customer relationships. The role plays an integral part in managing a wide range of processes on behalf of Project teams, Equipment Facility teams, Buyers, and ESM HQ Leadership (Equipment Management, Procedure, and Manufacturing).

Travel may be required after project completion, but it is not mandatory.

Responsibilities

• Follow established procedures for receiving and processing equipment facility orders and returns from the field
• Source equipment internally and through third‑party rental and service suppliers
• Generate purchase orders for equipment purchases and rentals
• Reconcile and process billing of contracts, invoices, and work orders daily
• Support electronic and physical inventory management on project sites or within equipment facilities
• Update and change task codes and off‑rent dates with input from project teams (customers)
• Manage inventory‑management reporting to teams, including scheduled and on‑demand reporting, and perform quality control of reports
• Interpret on‑rent and forecast reports
• Schedule and lead pre‑mob meetings with site leadership to plan project startup needs
• Lead monthly equipment review meetings with project and accounting teams
• Support LEAN / 5S initiatives
• Work closely with EF craft teams to execute equipment plans efficiently
• Facilitate forecast review meetings with project teams and trade partners
• Reconcile fleet invoicing with accounting, fleet vendors, and project teams
• Provide equipment solutions and issue resolution for project teams, including recommendations for type and maintenance of equipment
• Facilitate ordering of vehicles for team members and projects
• Handle Department of Transportation (DOT) registration and respond to DOT and driver inquiries
• Participate in equipment facility safety program, including environmental surveys and responsibility for Mortenson’s Zero Injury policy
• Dispatch and schedule equipment deliveries, including logistics planning
• Build relationships with stakeholders across diverse backgrounds and organizational levels

Qualifications

• Bachelor’s degree and 2+ years of rental equipment, construction, and/or professional experience, or a minimum of 4+ years of experience required
• Experience with billing software preferred
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
• Superior attention to detail and accuracy
• Positive and professional attitude with strong customer service skills
• Ability to assess and prioritize multiple customer needs
• Working knowledge of purchasing/rental processes and procedures
• Strong organization and planning skills
• Ability to influence
• Active listening skills and effective communication, open to diverse input and feedback

Benefits

• Medical and prescription drug plans (including no‑cost vision coverage)
• Dental plan
• 401(k) retirement plan with generous Mortenson match
• Paid time off, holidays, and other paid leaves
• Employer‑paid life, AD&D, and disability insurance
• No‑cost mental health tool and concierge with extensive work‑life resources
• Tuition reimbursement
• Adoption assistance
• Gym membership discount program

Compensation

The base pay range for this role is $68,000 – $92,000. Actual ranges are higher for specific locations: Denver, CO and Chicago, IL – 5%; Seattle, WA and Portland, OR – 10%; Washington, D.C. – 12.5%. Base pay is positioned within the range based on knowledge, skills, and experience, with consideration given to internal equity. The position is eligible for Mortenson’s incentive plan.

Additional Information

• Visa sponsorship is not offered for this position.
• Postings are typically open for at least 5 days, averaging 44 days.

About Mortenson

As a top builder, developer, and EPC (Engineering, Procurement, and Construction), our expertise spans markets such as sports, renewable energy, data centers, healthcare, and more. We are builders at heart, working to ensure the built environment has a lasting positive impact.

Let’s Redefine Possible®

Equal Employment Opportunity

Your uniqueness brings new and creative perspectives to the team. Mortenson is committed to providing equal opportunities of employment (EOE) to all individuals, regardless of your race, religion, gender, national origin, age, veteran status, disability, marital status or any other legally protected category.

Other Items to Note

• Mortenson reserves the right to hire any individual without legal or financial obligation on unwanted solicitations. No agency emails, calls, or solicitations are accepted without a valid agreement.
• Must be legally authorized to work in the U.S. without sponsorship for employment visa status (e.g., H1B, L1, TN, etc.). We are unable to sponsor or take over sponsorship of an employment visa at this time.

Job Details

• Seniority level: Mid‑Senior level
• Employment type: Contract
• Job function: Engineering and Information Technology
• Industries: Construction