Equipment Specialist

Mortenson; DeKalb (IL); On-site; USD 77,000 - 96,000; Full time

Benefits offered by this job

Medical plans

401k match

Paid time off

Life, AD&D, disability insurance

Mental health resources

Adoption Assistance

Job summary

Mortenson is seeking an Equipment Specialist (Non-Traveler) to support day-to-day operations and build strong customer relationships. The role works with Project teams, Equipment Facility teams, Buyers, and ESM HQ Leadership to manage equipment processes.

Responsibilities include processing orders, sourcing equipment, generating POs, reconciling invoices, and leading equipment reviews. Travel up to 100% and Lean/5S initiatives are key aspects of the job.

Qualifications

• Associates degree with 1+ years of rental equipment or related experience, or 2+ years in the same area.
• Proficient in Microsoft Office (Excel, Word, PowerPoint, Outlook).
• Strong attention to detail and accuracy; professional customer service.
• Ability to travel 100% and manage multiple customer needs.
• Experience with purchasing/rental processes and procedures; strong planning skills.

Responsibilities

• Process equipment facility orders and returns per procedures.
• Source equipment internally and via 3rd party rental/services.
• Generate purchase orders for equipment purchases and rentals.
• Reconcile billing of contracts, invoices, and work orders daily.
• Support electronic and physical Inventory Management.
• Lead Pre-Mob meetings with site leadership and monthly equipment reviews.
• Support LEAN / 5S initiatives; work with EF craft teams.
• Coordinate equipment deliveries and vehicle ordering.
• Handle DOT registration and driver inquiries.
• Participate in equipment facility safety program and Zero Injury policy.

Skills

Customer service

Organization

Communication

Attention to detail

Time management

Influence

Active listening

Travel 100%

Microsoft Office

Education

Associate degree

Bachelor's degree (preferred)

Tools

Billing software (preferred)

Job description

Mortenson is currently seeking an Equipment Specialist (Non-Traveler) to join our team.This specialist will be responsible for supporting the day-to-day operations with an emphasis on building customer relationships. This position plays an integral role in managing a wide range of processes on behalf of Project teams, Equipment Facility teams, Buyers, and ESM HQ Leadership (Equipment Management, Procedure, and Manufacturing).

RESPONSIBILITIES

Follow established procedures in relation to receiving and processing equipment facility orders and returns from the field

Source equipment internally and through 3rd party rental and service suppliers

Generate purchase orders for equipment purchases and rentals

Reconcile and process the billing of contracts, invoices, and work orders daily

Support electronic Inventory Management

Support physical Inventory Management on project sites or within equipment facilities

Update and change, as needed, Task Code and Off-Rent date with input from project teams (customers)

Responsible for Inventory Management reporting to teams, which includes scheduled and on-demand
reporting; includes review and quality control of reports

Interpret on rent and forecast reports

Schedule and lead Pre-Mob meetings with site leadership to plan project startup needs.

Lead monthly equipment review meetings with project and accounting teams.

Support LEAN / 5S initiatives.

Work closely with EF craft teams to execute equipment plans efficiently.

Facilitate forecast review meetings the project teams and trade partners

Reconciliation of fleet invoicing with accounting, fleet vendors and project teams

Provide equipment solutions and issue resolution for project teams, including recommendations for type
and maintenance of equipment

Facilitate the ordering of vehicles for team members and projects

Handle the Department of Transportation (DOT) registration and response to DOT and driver inquiries

Participate in equipment facility safety program, including environmental surveys and responsibility for Mortenson's Zero Injury policy

Dispatch and scheduling of equipment deliveries, including logistics planning

Effectively work and build relationships with those of diverse backgrounds and organizational levels

QUALIFICATIONS

Associates degree and 1+ years of rental equipment, construction, and/or related professional experience or 2+ years of the same relevant experience

Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) skills

Superior attention to detail and accuracy

Positive and professional attitude with strong customer service skills

Ability to assess and prioritize multiple customer needs

Working knowledge of purchasing/rental processes and procedures

Strong organization and planning skills

Ability to influence

Active listening skills and effective communication, open to diverse input and feedback

Ability to travel 100%

Bachelor's degree (preferred)

Experience with billing software (preferred)

A few benefits offered include:

(for Non-Craft & Non-Union Craft working 25+ hours / week)

• Medical and prescription drug plans that includes no additional cost vision coverage
• 401k retirement plan with a generous Mortenson match
• Paid time off, holidays, and other paid leaves
• Employer paid Life, AD&D, and disability insurance
• No-Cost mental health tool and concierge with extensive work-life resources
• Adoption Assistance

The base pay range for this role is $76,600 – $95,800 (Actual range is higher for the following office locations: Denver, CO and Chicago, IL – 5%, Seattle, WA, and Portland, OR – 10%, Washington, D.C. – 12.5%).

Base pay is positioned within the range based on several factors including an individual’s knowledge, skills, and experience, with consideration given to internal equity. This position is eligible for Mortenson’s incentive plan.

#LI-JY1 #LI-onsite

Please make note:

Visa sponsorship is not offered for this position.

Our postings are typically open a minimum of 5 days and an average of 44 days.

ABOUT MORTENSON

As a top builder, developer, and EPC (Engineering, Procurement, and Construction), our expertise spans markets like sports, renewable energy, data centers, healthcare, and more. We are builders at heart, working to ensure the built environment has a lasting positive impact.

Your uniqueness brings new and creative perspectives to the team. Mortenson is committed to providing equal opportunities of employment (EOE) to all individuals, regardless of your race, religion, gender, national origin, age, veteran status, disability, marital status or any other legally protected category.

Other Items to Note

Mortenson reserves the right to hire any individual without legal or financial obligation on unwanted solicitations. No agency emails, calls, or solicitations are accepted without a valid agreement.

Must be currently legally authorized to work in the U.S. without sponsorship for employment visa status (e.g., H1B status, 0-1, TN, CPT, OPT, etc.). We are unable to sponsor or take over sponsorship of an employment Visa at this time.