Equipment Specialist

Mortenson; DeKalb (IL); On-site; USD 69,500 - 93,900; Full time

Benefits offered by this job

Medical + vision coverage

Dental plan

401(k) match

Paid time off

Life/AD&D and disability insurance

Mental health resources

Tuition reimbursement

Adoption assistance

Gym membership discount

Job summary

Mortenson is seeking an Equipment Specialist (Non-Traveler) to support day-to-day operations with a focus on customer relationships. The role spans equipment facility orders, sourcing, purchasing, billing, and inventory management across project teams and HQ leadership.

The position requires an Associate’s degree with 1+ years of rental equipment experience or 2+ years in a related field. Candidates must be able to travel 100% and possess strong organizational and communication skills.

Qualifications

• Associate’s degree and 1+ years of rental equipment, construction, and/or related professional experience or 2+ years of the same relevant experience.
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Superior attention to detail and accuracy.
• Positive and professional attitude with strong customer service skills.
• Ability to travel 100%.

Responsibilities

• Receive and process equipment facility orders and returns from the field according to procedures.
• Source equipment internally and through 3rd party rental and service suppliers.
• Generate purchase orders for equipment purchases and rentals.
• Reconcile and process billing of contracts, invoices, and work orders daily.
• Support electronic and physical Inventory Management on projects and facilities.
• Update Task Code and Off-Rent dates with input from project teams.
• Provide inventory reporting and conduct quality control on reports.
• Interpret rent and forecast reports for project teams and leadership.
• Lead Pre-Mob meetings and monthly equipment review meetings with project, accounting teams.
• Support LEAN / 5S initiatives and coordinate equipment plans with EF craft teams.
• Facilitate forecast reviews with project teams and trade partners.
• Reconcile fleet invoicing with accounting, vendors, and project teams.
• Provide equipment solutions and maintenance recommendations; arrange vehicle orders.
• Handle DOT registration and respond to inquiries.

Skills

Microsoft Office

Customer service

Attention to detail

Strong communication

Organization and planning

Travel readiness

Education

Associate’s degree

Bachelor's degree (preferred)

Tools

Billing software

Job description

Summary

Mortenson is currently seeking an Equipment Specialist (Non-Traveler) to join our team. This specialist will be responsible for supporting the day-to-day operations with an emphasis on building customer relationships. This position plays an integral role in managing a wide range of processes on behalf of Project teams, Equipment Facility teams, Buyers, and ESM HQ Leadership (Equipment Management, Procedure, and Manufacturing).

Responsibilities

• Follow established procedures in relation to receiving and processing equipment facility orders and returns from the field
• Source equipment internally and through 3rd party rental and service suppliers
• Generate purchase orders for equipment purchases and rentals
• Reconcile and process the billing of contracts, invoices, and work orders daily
• Support electronic Inventory Management
• Support physical Inventory Management on project sites or within equipment facilities
• Update and change, as needed, Task Code and Off-Rent date with input from project teams (customers)
• Responsible for Inventory Management reporting to teams, which includes scheduled and on-demand reporting; includes review and quality control of reports
• Interpret on rent and forecast reports
• Schedule and lead Pre-Mob meetings with site leadership to plan project startup needs.
• Lead monthly equipment review meetings with project and accounting teams.
• Support LEAN / 5S initiatives.
• Work closely with EF craft teams to execute equipment plans efficiently.
• Facilitate forecast review meetings the project teams and trade partners
• Reconciliation of fleet invoicing with accounting, fleet vendors and project teams
• Provide equipment solutions and issue resolution for project teams, including recommendations for type and maintenance of equipment
• Facilitate the ordering of vehicles for team members and projects
• Handle the Department of Transportation (DOT) registration and response to DOT and driver inquiries
• Participate in equipment facility safety program, including environmental surveys and responsibility for Mortenson's Zero Injury policy
• Dispatch and scheduling of equipment deliveries, including logistics planning
• Effectively work and build relationships with those of diverse backgrounds and organizational levels

Qualifications

• Associate’s degree and 1+ years of rental equipment, construction, and/or related professional experience or 2+ years of the same relevant experience
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) skills
• Superior attention to detail and accuracy
• Positive and professional attitude with strong customer service skills
• Ability to assess and prioritize multiple customer needs
• Working knowledge of purchasing/rental processes and procedures
• Strong organization and planning skills
• Ability to influence
• Active listening skills and effective communication, open to diverse input and feedback
• Ability to travel 100%
• Bachelor's degree (preferred)
• Experience with billing software (preferred)

Benefits

• Medical and prescription drug plans that includes no additional cost vision coverage
• Dental plan
• 401k retirement plan with a generous Mortenson match
• Paid time off, holidays, and other paid leaves
• Employer paid Life, AD&D, and disability insurance
• No-Cost mental health tool and concierge with extensive work-life resources
• Tuition reimbursement
• Adoption Assistance
• Gym Membership Discount Program

The base pay range for this role is $69,500 – $93,900. Actual range is higher for the following office locations: Denver, CO and Chicago, IL – 5%, Seattle, WA, and Portland, OR – 10%, Washington, D.C. – 12.5%. Base pay is positioned within the range based on several factors including an individual’s knowledge, skills, and experience, with consideration given to internal equity. This position is eligible for Mortenson’s incentive plan.

No Visa Sponsorship

• Visa sponsorship is not offered for this position.
• Our postings are typically open a minimum of 5 days and an average of 44 days.

About Mortenson

As a top builder, developer, and EPC (Engineering, Procurement, and Construction), our expertise spans markets like sports, renewable energy, data centers, healthcare, and more. We are builders at heart, working to ensure the built environment has a lasting positive impact.

Equal Employment Opportunity

Your uniqueness brings new and creative perspectives to the team. Mortenson is committed to providing equal opportunities of employment (EOE) to all individuals, regardless of your race, religion, gender, national origin, age, veteran status, disability, marital status or any other legally protected category.

Other Items To Note

• Mortenson reserves the right to hire any individual without legal or financial obligation on unwanted solicitations. No agency emails, calls, or solicitations are accepted without a valid agreement.
• Must be currently legally authorized to work in the U.S. without sponsorship for employment visa status (e.g., H1B status, 0-1, TN, CPT, OPT, etc.). We are unable to sponsor or take over sponsorship of an employment Visa at this time.