Equipment Rental Specialist

Walter Payton Power Equipment; Lebanon, Riverdale (IN, IL); On-site; USD 45,000 - 65,000; Full time

Job summary

Walter Payton Power Equipment in Indiana seeks a Rental Coordinator to manage crane and equipment rentals, organize inventory, and handle related admin duties. You will coordinate all rental activities and work with outside sales reps and customers to ensure smooth operations.

The role focuses on generating revenue through rentals, coordinating deliveries and demos, maintaining fleet maintenance records, and preparing contracts.

Qualifications

• High School Diploma or equivalent required; 2+ years in sales, customer service, rentals coordination, or related roles.
• Familiarity with rental equipment and administrative duties preferred.
• Proficiency with Microsoft Outlook and Excel; experience with CDK and Salesforce is a plus.

Responsibilities

• Coordinate all day-to-day rental activities for crane & equipment rentals.
• Generate revenue by coordinating and managing equipment rentals with reps and customers.
• Schedule rentals, deliveries, and demos; handle related paperwork and insurance verifications.
• Manage repair and maintenance of rental fleet and prepare contracts for sales reps.
• Communicate rental start/end dates with sales staff and accounting; support outside sales force.

Skills

Customer service

Sales coordination

Inventory management

Communication

Team collaboration

Education

High School Diploma or equivalent

Tools

CDK

Salesforce

Microsoft Excel

Microsoft Outlook

Job description

In this role you will coordinate crane & equipment rentals, as well as organize the equipment inventory and related admin duties. Coordinate all company rental business. Create revenue and profit for the company.

Essential Functions:

• Responsible for all day-to-day rental activities & functions for the company.
• Generate revenue of equipment rentals while working with the outside sales reps and customers..
• Coordinate & scheduling rentals, deliveries, and demos, answer incoming calls.
• Manage repair & maintenance of rental fleet.
• Prepare sales & rental contracts for sales reps.
• Work with sales reps and customers making sure all required paperwork is signed and insurance is correct.
• Coordinate with service and sales Dept on what equipment priorities are. Have a "READY LIST" to assure quick turn arounds for new rentals.
• Work closely with outside hauling companies to assure WPPE is getting the best price, service & availability possible for all sales and rental freight.
• Work and verify with the service dept on a list of repairs needed before delivery. Verify that all equipment is ready to go prior to shipping.
• Arrange all deliveries for sale and rentals.
• Take pictures of equipment before & after a rental and save in equipment file.
• Managed and maintain new and used inventory.
• Manage and maintain all equipment attachments on contracts, on internal spread sheets & operating system.
• Communicate clearly & work closely with WPPE sales staff, WPPE service dept & all customers.
• Communicate all rental start & end dates with sales staff & accounting dept.
• Support outside sales force.
• Perform any other duties as assigned by the General Manager

Additional Responsibilities:

• Update equipment master spread sheets with what's on rent, off rent, available to rent, etc.
• Solid customer service mentality.
• Inventory control & management.
• Teamwork and B2B skills.
• Learn & know the equipment specs, be able to talk directly with customers to assure they are getting the right equipment.

Experience/Training/Education:

Required: High School Diploma or equivalent, and 2+ years of sales, customer service, sales or rental coordinator experience.

Knowledge/Skills/Abilities:

Knowledge and understanding of construction equipment; knowledge of office practices, business correspondence techniques; customer service, and electronic filing maintenance; Ability to communicate clearly and effectively and work cooperatively with customers, sales representatives, staff, management, and other associates. Must be able to proficiently utilize Microsoft Outlook, Office & Excel. CDK and Sales Force experience is a plus.

Physical and Environmental Elements:

This is primarily a stationary position in a controlled temperature condition. There will be sometimes required to take photos of equipment outside in the yard and or in the shop. Finger dexterity is needed to access, enter and retrieve data using a computer keyboard, typewriter keyboard or calculator and to operate standard office equipment. The position occasionally bends, stoops, reaches, pushes and pulls drawers to retrieve and file information and lifts and carries reports and records that typically weigh less than 30 pounds.

We foster a collaborative team environment that values innovation and encourages creative solutions to drive positive organizational impact. Our employees are key to our success and help us stand out from our competitors.The final compensation offer may vary based on factors such as experience, education, skills, and location. We offer competitive pay, paid time off, and comprehensive benefits, including medical, dental, vision, life insurance, and 401(k) plan.

Lanco is an equal employment opportunity employer. All employment-related decisions, including but not limited to hiring, compensation, promotion (including termination), evaluation, training, and development opportunities, etc., are made without discrimination based on race, color, sex, sexual orientation, gender-related identity, pregnancy, national origin, ancestry, religion, age, military status, protected disability, citizenship, genetic information or any other category protected by applicable law.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.