Equipment Rental Specialist (Heavy Rents)

Ultipro; Abilene (TX); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Job summary

Ultipro is seeking an Equipment Rental Specialist to provide operations support and facilitate equipment rentals. You will coordinate pickup and delivery, prepare quotes, and ensure accurate paperwork to deliver a positive rental experience.

The role requires initiative, attention to detail, and teamwork in a fast-paced environment. Travel up to 10% may be needed, with a comprehensive benefits package including health, dental, and vision insurance.

Qualifications

• Requires strong verbal and written communication skills.
• Ability to interpret general business information and regulations.
• Proven ability to multi-task in a fast-paced environment.

Responsibilities

• Complete rental transactions and coordinate pickup/delivery of rental units.
• Enter rental information accurately and completely.
• Prepare rental quotes and contracts based on customer needs.
• Collaborate with rental staff and other departments to ensure accurate paperwork.
• Instruct customers on safe and proper use of equipment.

Skills

Communication skills

Problem solving

Customer service

Teamwork

Attention to detail

Education

High school diploma or GED

Job description

Job Category: Sales

Requisition Number: EQUIP009326

• Posted : September 21, 2026
• Full-Time

Locations

Showing 1 location

Description

TEAM UP WITH US!

The Equipment Rental Specialist will provide operational support and be an instrumental player in facilitating equipment rentals. As an Equipment Rental Specialist, you will play a crucial role in ensuring our customers have a positive rental experience. Work is performed under limited supervision and is occasionally complex; requiring initiative, resilience, attention to detail, sense of urgency, commitment to teamwork, enthusiasm for customer service, and dedication to finding solutions in an efficient manner.

DO YOU HAVE WHAT IT TAKES?

WHAT YOU'LL DO:

• Complete rental transactions, and pickup / delivery coordination of rental units.
• Collect and accurately enter all required information related to rentals.
• Consult with customers to determine equipment rental rates, develop contracts, and arrange transportation based on customers' needs on a walk-in or call-in basis.
• Recommend products and services to existing and potential customers.
• Prepare and assist with rental quotes.
• Collaborate with other rental coordinators, outside/inside rental sales staff, transportation, credit, Yard Specialists and service to ensure all paperwork and contractual agreements are complete and accurate.
• Create, edit, invoice, and close rental agreements using WCAT rental software.
• Compare computer and physical inventory counts and solve any discrepancies as needed.
• Work to find an “out of the box” solution when necessary.
• Obtain credit PO requirements from our internal credit department as needed on a daily basis.
• Ensure cash (COD) and CAT Commercial accounts are collected and maintained throughout the rental period.
• Transfer and track equipment between stores as needed.
• Follow check-in/check-out procedures of all units entering or exiting the equipment yard.
• Accurately document lost rentals from customer and sales representatives.
• Perform cold calls to potential rental customers.
• Invoice rental fuel, maintenance, damage, and transportation costs as needed.
• Instruct customers on safe and proper use of equipment.
• Maintain a positive approach to customer service and satisfaction.
• Provide prompt response to incoming calls and return of voice messages.
• Ensure company policies, safety policies, and work processes are followed and in compliance.

WHAT YOU'LL NEED:

• High school diploma or general education degree (GED); or one to three years’ experience in the transportation industry and/or training; or equivalent combination of education and experience.
• Excellent verbal and written communication skills.
• Excellent problem-solving, customer service and collaboration skills.
• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
• Ability to write reports, business correspondence, and procedure manuals.
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions and percentages.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Basic PC skills required, should have a working knowledge of spreadsheet, database, and web-based computer platforms.
• Ability to multi-task and excel in a fast-paced work environment.

WHY WORK WITH US?

• We like to take care of business and have fun doing it!
• We offer health, dental, vision, life, and more as a comprehensive benefits package.
• Don’t you want to work with awesome people?

IMPORTANT INFORMATION:

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to stand; walk; climb or balance; and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts; high, precarious places; fumes or airborne particles; and outside weather conditions

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet.

Required travel up to 10%.

This position is not considered a safety sensitive position.

The Job description is subject to change by the employer as the needs of the employer and requirements of the job change.

EEO/AA

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.