Equipment Rental & Logistics Coordinator

Gregory Construction; Columbus (MS); On-site; USD 45,000 - 65,000; Full time

Job summary

Gregory Construction in Columbus, MS is seeking an Equipment Rental & Logistics Coordinator to ensure equipment availability for project teams. You will coordinate rentals, manage deliveries, and support fleet operations to keep jobs moving on schedule.

The role involves negotiating rental terms, tracking documentation, and collaborating with Project Managers and field staff to optimize equipment moves and compliance with DOT requirements.

Qualifications

• High school diploma or GED.
• 3+ years of experience in equipment rental, fleet administration, logistics, transportation, heavy equipment, or related field.
• Strong Microsoft Office skills, including Excel, Outlook, and Teams.
• Excellent communication, organization, and customer service skills.
• Ability to prioritize multiple projects and meet deadlines.
• Valid driver's license with an acceptable driving record.

Responsibilities

• Coordinate equipment rentals, transportation logistics, and vendor relationships.
• Support fleet and equipment movements between jobsites, shops, and yards.
• Coordinate permits, third-party hauling, and DOT compliance when needed.
• Assist with cost comparisons, vendor negotiations, and documentation.

Skills

Microsoft Office

Communication

Organization

Customer service

Prioritization

Time management

Tools

Excel

Outlook

Teams

Fleet management software

Construction software

Job description

Gregory Construction

Equipment Rental & Logistics Coordinator

Columbus, MS 39701

Location: Columbus, MS (On-Site)

Company: Gregory Construction

Job Type: Full-Time

About Gregory Construction

Gregory Construction is a leading heavy civil contractor specializing in mission-critical and infrastructure projects across the Southeast, Mid-Atlantic, and Midwest. We are committed to honoring God, serving others, pursuing excellence, and growing profitably while living out our Core Values of Safety, Integrity, Excellence, Communication, and Determination.

We are seeking an organized and proactive Equipment Rental & Logistics Coordinator to support our Equipment Department. This role is responsible for coordinating equipment rentals, transportation logistics, vendor relationships, and fleet support to ensure our project teams have the equipment they need—when and where they need it.

What You'll Do

Equipment Rental Coordination

• Serve as the primary point of contact for equipment rental requests across the company.
• Source and procure rental equipment that meets project needs.
• Solicit competitive pricing and negotiate rental rates and terms.
• Coordinate equipment deliveries, exchanges, extensions, and pickups.
• Monitor rental periods and proactively coordinate off-renting to reduce unnecessary costs.
• Review rental agreements and maintain accurate rental documentation.

Equipment Logistics

• Coordinate the movement of company-owned equipment between jobsites, shops, and storage yards.
• Schedule equipment mobilizations and demobilizations with project teams.
• Communicate equipment availability and transportation updates.
• Work closely with Project Managers, Superintendents, Drivers, and Equipment personnel to prioritize equipment moves.

Transportation & DOT Support

• Procure third-party hauling services when internal transportation resources are unavailable.
• Obtain competitive pricing from transportation providers.
• Coordinate oversized and overweight permits for equipment moves.
• Serve as the Equipment Department liaison with the company's third-party DOT compliance provider.
• Build strong working relationships with rental vendors, dealers, and transportation providers.
• Research rental purchase options (RPOs), long-term rental programs, and market trends.
• Assist the Fleet Director with cost comparisons and fleet utilization information.
• Coordinate rental records and equipment documentation with internal departments.

Qualifications

Required

• High school diploma or GED.
• 3+ years of experience in equipment rental, fleet administration, logistics, transportation, heavy equipment, or a related field.
• Strong Microsoft Office skills, including Excel, Outlook, and Teams.
• Excellent communication, organization, and customer service skills.
• Ability to prioritize multiple projects and meet deadlines.
• Valid driver's license with an acceptable driving record.

Preferred

• Heavy civil construction experience.
• Experience working with heavy equipment rental vendors.
• Familiarity with heavy equipment transportation and permitting.
• Experience using fleet management or construction software.

What We're Looking For

The ideal candidate is someone who:

• Thrives in a fast-paced environment.
• Enjoys solving logistical challenges.
• Builds strong vendor relationships.
• Has excellent negotiation and communication skills.
• Stays organized while managing multiple priorities.
• Takes ownership and follows through on commitments.
• Works collaboratively across departments to support project success.

Why Gregory Construction?

At Gregory Construction, you'll play a key role in keeping our projects moving by ensuring the right equipment is available at the right time. If you enjoy logistics, vendor management, and supporting large-scale construction operations, we'd love to hear from you.

We consider all applicants for positions without regard to race, color, religion, sex, national origin, citizenship, age, mental or physical disabilities, veteran/reserve/national guard or any other similarly protected status. We also comply with all applicable laws governing employment practices and do not discriminate on the basis of any unlawful criteria.

Equal Opportunity Employer, including disabled and veterans.

Accessibility: If you need an accommodation as part of the employment process please contact Human Resources at Phone: [phone] Email: [e-mail]