On-Site Fleet Systems & Administration Coordinator

Gregory Construction; Columbus (MS); On-site; USD 55,000 - 75,000; Full time

Job summary

Gregory Construction is seeking a Fleet Systems & Administration Coordinator in Columbus, MS to manage fleet software, records, and administrative workflows. The role supports the Equipment Department across multiple systems and vendors, requiring strong data discipline and tech savvy.

The ideal candidate will have 3–5 years of admin or fleet support experience, excellent Excel skills, and the ability to learn and administer several software platforms quickly.

Qualifications

• 3–5 years of administrative, fleet, equipment, or operations support experience.
• Experience maintaining large databases or business systems.
• Strong Microsoft Excel and Microsoft Office skills.
• Exceptional attention to detail and organizational skills.
• Excellent written and verbal communication abilities.
• Ability to quickly learn and administer multiple software platforms.
• Preferred: Associate's degree in Business Administration, Information Systems, Construction Management, or a related field.
• Construction, fleet management, or heavy equipment industry experience.

Responsibilities

• Serve as the primary administrator for fleet management software and business systems.
• Maintain accurate equipment, vehicle, and asset records across multiple platforms.
• Create, modify, and manage user accounts and permissions.
• Coordinate software implementations, updates, and enhancements.
• Troubleshoot software issues alongside vendors and IT.
• Monitor data integrity and resolve discrepancies between systems.
• Maintain vehicle registrations, titles, licensing records, and renewal schedules.
• Coordinate equipment and vehicle insurance documentation.
• Process COIs and insurance documentation.
• Administer the fuel card program and manage cards.
• Monitor transactions and investigate irregularities.
• Maintain vendor portals and account information.
• Generate recurring reports for department leadership.
• Assist with fleet audits, inventory verification, and data analysis.

Skills

Microsoft Excel

Microsoft Office

Attention to detail

Organizational skills

Written and verbal communication

Learning multiple software platforms

Education

Associate's degree

Tools

Fleetio

VisionTrack

Motive

ToolSense

CAT VisionLink

OVI

United Rentals

Herc Rentals

Job description

Gregory Construction is seeking a Fleet Systems & Administration Coordinator in Columbus, MS to manage fleet software, records, and administrative workflows. The role supports the Equipment Department across multiple systems and vendors, requiring strong data discipline and tech savvy.

The ideal candidate will have 3–5 years of admin or fleet support experience, excellent Excel skills, and the ability to learn and administer several software platforms quickly.