Equipment Rental Coordinator — Cat Equipment Solutions

Ziegler Caterpillar; Bemidji (MN); On-site; USD 50,000 - 74,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Life Insurance

PTO 15 days first year

9 paid holidays

401(k) with company match

HSA up to $1000

Disability Insurance

Parental Leave & Funeral Leave

Fitness membership discount

Education Assistance

Job summary

Ziegler Rental, a division of Ziegler Companies, is hiring a Rental Coordinator in Bemidji, MN to manage rental agreements from creation to closure and to communicate updates with customers and internal teams. The role is on-site at the branch and supports the Rental Sales Team by answering calls, generating quotes, and ensuring accurate invoicing and timely deliveries.

The position offers a comprehensive benefits package within a total compensation range of $49,900 to $73,900, with starting

Qualifications

• High School Diploma or GED; 2 or 4 year degree preferred.
• Customer focus, attention to detail, dependability, efficiency, planning and organization.
• Ability to multi-task in a demanding environment.
• Experience with Microsoft Office Suite and related software.
• Preferred – rental industry knowledge.

Responsibilities

• Provide rental support to the Rental Sales Team to ensure excellent customer service.
• Answer incoming calls from Sales Representatives, customers, and the rental call center.
• Generate customer quotes, create and close rental agreements while utilizing Ziegler’s proprietary rental software.
• Monitor rental reports to manage daily tasks to ensure process compliance.
• Coordinate equipment deliveries and returns with the Transportation Department.
• Ensure accurate and timely invoices, including collection of unpaid balances.
• Build and maintain knowledge of rental fleet equipment and their applications.
• Collaborate effectively with team members, management, and other departments.
• Assist with inventory management when needed.
• Follow up with Sales Representatives and customers through phone and other communication channels.
• Participate in after-hours, on-call support as needed.
• Assist with special projects and training when needed.

Skills

Customer focus

Attention to detail

Planning and organization

Multi-tasking

Education

HS diploma or GED

Tools

Microsoft Office Suite

Job description

Ziegler Rental, a division of Ziegler Companies, is hiring a Rental Coordinator in Bemidji, MN to manage rental agreements from creation to closure and to communicate updates with customers and internal teams. The role is on-site at the branch and supports the Rental Sales Team by answering calls, generating quotes, and ensuring accurate invoicing and timely deliveries.

The position offers a comprehensive benefits package within a total compensation range of $49,900 to $73,900, with starting