Equipment Project Coordinator

Air Control Concepts

Nashville (TN)

On-site

USD 65,000 - 85,000

Full time

4 days ago

Be an early applicant

Get more replies from employers

Send a job-specific resume in minutes.

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Health insurance

Health savings account

Life insurance

Paid time off

Vision insurance

EAP

Pet Insurance

STD/LTD

Critical Illness/Accident

PTO

Employee Development

Job summary

Hobbs & Associates, Inc. in Nashville, TN is seeking a Project Coordinator to manage equipment selection, submittals, pricing, and ship dates for assigned HVAC projects.

You will coordinate with owners, architects, and contractors to ensure on-time delivery and customer satisfaction. The ideal candidate has an engineering-related degree with 4+ years of account management or leadership experience, HVAC contracting exposure, and strong Microsoft Office skills.

Qualifications

Associates or bachelor's degree in Engineering or related field with 4+ years of account management and leadership experience.
Mechanical contracting with emphasis on HVAC Equipment, Engineering or Construction industry experience preferred.
Excellent initiative, and interpersonal communications skills and a demonstrated ability to influence others.
Ability to prioritize, multi-task, deal with conflict and ambiguity and manage high volume projects.
Strong PC skills in Microsoft Office applications including Word, Excel, PowerPoint, and Outlook.

Responsibilities

Coordinate submittals, equipment selection, pricing, and ship dates for each project.
Manage multiple projects on an ongoing basis.
Manage project costs ensuring targeted project performance is achieved.
Align project schedules and deliverables to customers’ project milestones.
Communicate with owners, architects, MEP Consultants and General, Mechanical, Electrical, and Controls Contractors.
Develop and grow relationships with customers, contractors, project engineers and manufacturers.
Investigate concerns, implement corrective action and communicate with customers and co-workers as necessary to maximize customer satisfaction.
Read, understand and interpret building plans & specifications.
Create and maintain job files for each project throughout its duration.
Organize project related data for order entry.
Assist with distribution and receipt of submittals.
Track ship dates and shipments to delivery; communicates with customers regarding updates.
Communicate effectively with team members, customers and factories concerning details of project.
Generate equipment selections during project execution as needed.
Generate additional quotes as needed during project execution.
Respond to and track IOM & Submittal requests.
Track, maintain, and find opportunity to improve project margin through the execution phase.
Collaborate regularly with Parts, Service (for equipment start-up, functional testing, and commissioning purposes), and Accounting (invoicing coordination); prepare reports regularly

Skills

Project coordination

HVAC equipment knowledge

Customer service

Communication skills

Organizational skills

MS Office

Education

Associates or bachelor's degree in Engineering or related field

Tools

Microsoft Office (Word, Excel, PowerPoint, Outlook)

Job description

Job Title:EquipmentProjectCoordinator

Job Location:Nashville, TN

Reports to:Strategic Accounts Project Management Team Leader

FLSA Status:Exempt

This is a FULL-TIME position

We are seeking a dynamic, service-driven individual who thrives in working in a fast-paced, relationship-rich environment. As a ProjectCoordinator, this individual will be responsible for coordinating submittals, equipment selection, pricing, and ship dates for each assigned project. A ProjectCoordinator must have the ability to learn new skills and knowledge about Designed HVAC systems and the related HVAC Equipment, Air Distribution and Hydronicsin the context of project management. Must be detailed and customer service oriented along with having excellent organizational skills. Position requires a high level of oral and written correspondence with the Sales Team, Customers and Manufacturers to ensure timely completion of assigned projects while maintaining customer satisfaction. Must be able to work well with others in a fast-paced & high-volume environment.

Responsibilities

This role is responsible for the following:

Optimize the project through the stages of product selection, specifications, plans, estimates, proposals, value engineering and redesigns.
Manage multiple projects on an ongoing basis
Manage project costsensuring targeted project performance isachieved.
Align project schedules anddeliverabledeadlinestocustomers’ project milestones
Communicate with owners, architects, MEP Consultants and General, Mechanical, Electrical, and Controls Contractors
Develop and grow relationships with customers, contractors, project engineers and manufacturers
Investigate concerns, implement corrective action and communicate with customers and co-workers as necessary to maximize customer satisfaction
Read, understand and interpret building plans & specifications
Create and maintain job files for each project throughout its duration
Organize project related data for order entry
Assist with distribution and receipt of submittals
Track ship dates and shipments to delivery; communicates with customers regarding updates
Communicate effectively with team members, customers and factories concerning details of project
Generate equipment selections during project execution as needed.
Generate additional quotes as needed during project execution.
Respond to and track IOM & Submittal requests
Track, maintain, and findopportunityto improve project margin through the execution phase.
Collaborate regularly with Parts, Service (for equipment start-up, functional testing, and commissioning purposes), and Accounting (invoicing coordination); prepare reports regularly

The Required Profile

Associates orbachelor’s degreein Engineeringor related field and 4+ years account management and leadership experience; or equivalent experience
Mechanical Contracting with emphasis on HVAC Equipment, Engineering or Construction industry experience preferred
Excellent initiative, and interpersonal communications skills and a demonstrated ability to influence others
Ability to prioritize, multi-task, deal with conflict and ambiguity and manage high volume projects
Strong PC skills in Microsoft Office applications including Word, Excel, PowerPoint, and Outlook

Strategic and Operating Skills

A ProjectCoordinator must have the ability to learn new skills and knowledge aboutDesigned HVAC systems and the related HVAC Equipment in the context of project management. This includes but is not limited to the following:

Ability to understand system components and their impact on a designed system
Ability to be open about finding new and innovative solutions
Ability to handle uncertainty and make decisions without know the complete story
Ability to discern workload to prioritize tasks to balance and meet all project goals in a timely manner
Ability to be open to changing and improving processes to maximize workflow
Ability to manage people and situations when conflict arises

Personal and Interpersonal Skills

Ability to establish and grow relationships with customers through effective verbal and written communication
Dedicated to the needs of the customers, manufacturers and peers and has the patience to actively listen to all business partners.
Ability to solve problems in a high stress environment with other sales team members, customers or manufacturers
Demonstrates integrity and trust through appropriate directness and truthfulness.
Ability to understand personal strengths and weaknesses, seek feedback and improve upon shortcomings
Ability to communicate and transfer knowledge in a precise, concise, and logical manner

Environmental Requirements

A ProjectCoordinator will be required to work in an office environment both with ProjectCoordinatorand Account Executives. Visiting jobsites for meetings, equipment deliveries, etc. will take place basedon individual project requirements.

Physical Demands

While performing the duties of this job, the employee is regularly required to use hands to operate computer keyboard and telephone, reach with hands and arms.The employee frequently is required to stand, walk, and sit. The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

Benefits: