Equipment Management Specialist

TRAX International; Greenbelt (MD); On-site; USD 39,000 - 44,000; Full time

Benefits offered by this job

Vacation days

Sick leave

Holidays

Health, Vision, Dental

401(k) retirement plans

Job summary

TRAX International is seeking an Equipment Management Specialist in Greenbelt, MD. The role oversees annual equipment inventories, coordinates with property custodians, and ensures accurate property accountability through PP&E system entries and RFID tagging.

Responsibilities include auditing discrepancies, preparing load sheets, and interfacing with GSFC and Center customers. Requires strong knowledge of FPR, NPR 4200, and MS Office tools with high school diploma.

Qualifications

• Three years' experience in property control using mainframe database methods.
• Experience in auditing property control records and analyzing inventory documentation.
• Experience with physical inventories, document control, and reporting in Excel/Sheets.

Responsibilities

• Know and apply Federal Property Regulations (FPR) and NPR 4200.
• Work at all sites supported by GSFC.
• Advise property custodians on proper equipment control.
• Tag Center assets with RFID tags.
• Schedule and conduct inventories per annual plan.
• Audit discrepancies and take corrective actions to finalize reconciliation.
• Maintain property accounts and generate summary reports.

Skills

Property control

Auditing

Data analysis

Inventory management

Regulatory knowledge

Education

High school diploma or equivalent

College coursework desirable

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Job description

Equipment Management Specialist

• Job Code: 2026:0403-035
• Location: Greenbelt, MD
• FT/PT Status: Full Time
• Business Sector: Test Range Operations

Job Description

Schedules, conducts, and reconciles annual equipment inventories. Coordinates with property custodians and equipment users on matters related to property accountability. Addresses and responds to emails received from Center customers while resolving any property-related issues. Prepares reports of variances and discrepancies. Audits and researches all inventory discrepancies; analyzes data and takes corrective action. Responsible for the adjustment of property records using supporting documentation. Responsible for tagging equipment on Center that meets control criteria. Responds to customer inquiries and requests for information and reports from the Property, Plant & Equipment (PP&E) System. Reviews documentation and prepares load sheets for entry into the PP&E database.

Duties and Responsibilities

• Responsible for knowing and use of the Federal Property Regulations (FPR), NASA Procedural Requirements (NPR 4200), Goddard policies, and the Equipment Management Work Instruction.
• Responsible for work at all sites supported by NASA Goddard Space Flight Center (GSFC).
• Advises GSFC property custodians and equipment users on matters pertaining to the proper control of equipment and refers them to the GSFC Property Custodian User's Guide.
• Participates in the tagging of all Center assets with a Radio Frequency Identification (RFID) tag.
• Schedules and conducts inventory in accordance with the approved annual inventory schedule.
• Conducts wall-to-wall, floor-to-ceiling inventories using an iPhone barcode scanner and/or an RFID reader.
• Receives inventory discrepancy reports and takes corrective action. Coordinates with property custodians to assist in locating all missing property and queries the property database history files for all overages not in the local active database.
• Conducts audits of discrepancies, analyzes source documentation and transaction data, and takes necessary corrective actions to finalize inventory reconciliation.
• Establishes and maintains inventory files for each property account within the assigned directorate(s).
• Prepares and submits final Summary Inventory Reports with each property account inventory folder upon completion of inventories to the Branch Manager for review and approval. Uses PP&E-generated inventory summary reports and compiles statistical data.
• Evaluates GSFC property custodian performance as it impacts the progress of inventories; observes, evaluates, and reports inconsistencies with property management guidelines to the Team Lead and Branch Manager.
• Maintains an appointment log for all requests for Tagging-In-Division (TID) tasks; performs tag-in-division for equipment assigned to GSFC that meets NASA-established criteria for control and adds it to the PP&E system.
• Screens supporting documentation of credit card purchases processed in Receiving.
• Affixes NASA barcode tags and/or RFID tags on untagged equipment meeting NASA control criteria and prepares necessary documentation for entry into PP&E database.
• Screens all cannibalization paperwork for accuracy and completeness and forwards it to the Supervisor for final review prior to submission to the GSFC or HQ Supply & Equipment Management Officer (SEMO).
• Reviews shipping documentation for possible loans or transfers of equipment assets to other NASA Centers or federal agencies and advises the property custodian of appropriate actions to take.
• Ensures all transactions entered into PP&E are properly documented and forwarded to the Data Entry Clerk for input into PP&E.
• Interfaces daily with government counterparts and property custodians on issues requiring resolution or higher-level attention.
• Utilizes BOBJ as the Agency-provided web access tool for conducting queries and generating property reports and Excel listings from the PP&E System as needed to complete assigned tasks or provide information to Center customers upon request.
• Performs other duties as assigned.

Required Skills and Qualifications

• Three years' experience in property control using mainframe database methods.
• Experience in auditing property control records with ability to analyze relationship of inventory documentation to property disposition and determine corrective action.
• Experience should include physical inventories, document control, statistical analysis, property management, and report or Excel spreadsheet management.
• General understanding of cataloging terminology and Federal Supply Classification codes.
• Experience with office automation equipment including personal computers, data entry devices, fax machines, printers, and barcode scanners.
• Knowledge of government property control regulations.
• Experience in Microsoft Excel, Word, and PowerPoint is required.
• Minimum high school diploma or equivalent required. College-level coursework is desirable.

Physical Demands and Working Conditions

• Ability to operate material handling equipment.
• Ability to pass a NASA GSFC forklift physical.
• Capable of lifting packages weighing up to 70 pounds.
• Ability to stoop, bend, push, and pull.
• Must possess basic computer literacy skills, including the use of the World Wide Web and proficiency with Microsoft Office applications (Word and Excel).
• Must be capable of sitting, viewing a computer monitor, and entering data on a keyboard for extended periods.
• Work is performed in both indoor and outdoor environments.
• Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.

Terms of Employment & Eligibility Requirements

• Must be a U.S. Citizen.
• Must possess a high school diploma or equivalent.
• Must possess a valid driver's license without special restrictions.
• Must be able to successfully complete a background screening.
• Must possess or be able to obtain a Public Trust clearance prior to employment and maintain that clearance for the duration of employment.

The list above is not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel in this position. TRAX reserves the right to make changes to the job description whenever necessary.

Equal Employment Opportunity Statement

TRAX is committed to an inclusive and diverse workplace that values and supports contributions of all individuals. TRAX is an equal opportunity employer of minorities, females, protected veterans, and individuals with disabilities. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, familial status, pregnancy, ancestry, national origin, handicap, gender identity or expression, protected genetic information, disability status, protected veteran status, or any other characteristic protected by law.

Rate of Pay/Benefits

Hourly Rate: $28.45-$31.83

Benefits Information

Our company offers a generous benefits package including 2 weeks' vacation, 56 hours of sick leave, and 11 paid holidays. This position is eligible for health, vision, and dental care with options for employee only, employee plus one, employee and children, and family coverage. As well as company provided Short-Term Disability, AD&D, Life Insurance, and an Employee Assistance Program. Other optional benefits include retirement plans through a 401(k) and Roth IRA, Dependent Care FSA, Healthcare FSA, HSA Accounts (only for applicable high-deductible plans), Long-Term Disability, Critical Illness Insurance, Hospital Insurance, Accident Insurance, Identity Theft Insurance, and Legal Insurance.