Equipment Maintenance & Parts Support Coordinator

Walbec Group; Madison (WI); On-site; USD 55,000 - 75,000; Full time

Job summary

Walbec Group in Madison, WI is seeking an Equipment Maintenance & Parts Support Coordinator to ensure parts inventory accuracy, smooth PM kit creation, and coordinated maintenance documentation. You will work closely with the Shop Supervisor, Service Manager, and parts leadership to keep the field and shop supplied with the right parts and timely information.

The role emphasizes data entry in the E360 system, invoice coding, reporting on parts usage and maintenance activity, and providing

Qualifications

• Strong written and verbal communication required.
• Proficiency with Excel for data management and reporting.
• Experience with E360 or similar maintenance systems preferred.
• Excellent attention to detail and organizational skills.
• Ability to work effectively in office and shop environments.

Responsibilities

• Maintain accurate parts inventory through stocking, labeling, and organization.
• Assist in generating, updating, and closing work orders.
• Enter and maintain equipment data in E360; update meters.
• Code maintenance invoices for approval and accurate accounting; support PM planning.
• Collaborate with Shop Supervisor, Service Manager, and Parts leadership.

Skills

Strong written and verbalcommunication

Attention to detail

Organizational skills

Multi-tasking

Team collaboration

Tools

Microsoft Excel

HCSS E360

Job description

## Equipment Maintenance & Parts Support CoordinatorApplylocations: Madison, WItime type: Full timeposted on: Posted Todayjob requisition id: JR100543**Job Description:****Key Responsibilities****Parts & Inventory Support*** Maintain accurate parts inventory through stocking, labeling, and organization* Order routine parts and consumables, monitor stock levels, and coordinate with vendors* Receive shipments, verify accuracy, and ensure proper documentation* Build and maintain Preventive Maintenance (PM) parts kits with required components* Process parts returns, warranty claims, and core exchanges**Work Order & Maintenance Coordination*** Assist in generating, updating, and closing work orders accurately and on time* Ensure parts usage and labor are properly captured within work orders* Track repair requests and prioritize based on urgency and operational impact* Support PM planning by maintaining schedules aligned with equipment usage and shop capacity**Systems, Data & Documentation (E360 Focus)*** Enter and maintain accurate equipment data in E360 system* Update equipment meters to support PM and lifecycle tracking* Scan, upload, and organize documents to ensure complete, accessible records* Code maintenance invoices for approval and accurate accounting* Generate basic reports on parts usage, maintenance activity, and costs**Collaboration & Shop Support*** Work closely with Shop Supervisor, Service Manager, and Parts leadership* Serve as primary point of contact for parts and maintenance documentation* Support mechanics by ensuring parts, information, and documentation are readily available**Qualifications & Skills*** Strong written and verbal communication skills* High proficiency in Microsoft Excel (formulas, data management, reporting)* Elevated comfort with computer systems; HCSS E360 experience strongly preferred* Exceptional attention to detail for data entry, inventory tracking, and documentation* Strong organizational skills with ability to manage multiple priorities* Ability to work effectively in office and shop environments* Willingness to become an E360 power user