Equipment Logistics Lead: Rentals & Cost Control

S&B USA Construction; Brownsville (Fayette County); Hybrid; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401K Plan with a company match

Life Insurance

Disability Insurance

Paid Time Off

Paid Holidays

Job summary

S&B USA Construction seeks a Rental Equipment Coordinator to move equipment to the right jobs, source and schedule rentals, and manage related costs. The role combines rental logistics with light accounting duties to keep projects on budget and on schedule.

You will track equipment usage, negotiate with vendors, and ensure proper documentation like insurance certificates and liens. This position involves field exposure and office work, with safety as a core value.

Qualifications

• High school diploma or equivalent.
• 2+ years in equipment rental, construction logistics, dispatch, purchasing or construction accounts payable.
• Working knowledge of common construction equipment: excavators, loaders, lifts, telehandlers, compactors, generators and light towers.
• Working knowledge of accounts payable and job cost coding, with solid bookkeeping and math skills.
• Proficiency with Microsoft Excel and Outlook.
• Valid driver's license and a clean driving record.

Responsibilities

• Take equipment requests from project managers and confirm specs, need dates and site access.
• Coordinate with Logistics department as needed.
• Decide whether to use company-owned equipment or rent, based on availability and cost.
• Get quotes from approved rental vendors, compare rates and issue purchase orders.
• Negotiate rates, extended-rental discounts and delivery terms with vendors.
• Schedule deliveries, pickups and equipment transfers between jobsites.
• Call off rentals promptly when work is finished to avoid idle charges.
• Keep a log of all equipment on rent: job, location, start date, rate and off-rent date.
• Produce weekly project equipment listings and on-rent reports for project managers.
• Track meter readings and fuel usage, and document equipment condition at delivery/return.
• Handle damage claims, breakdowns and replacements with vendors.
• Keep rental agreements, certificates of insurance and inspection records on file.
• Flag long-term rentals where buying or reallocating owned equipment would save money.
• Review vendor invoices and ensure three-way match (PO, receiving, on/off rent dates).
• Process accounts payable and ensure vendors are paid on time.

Skills

Excel

Outlook

Organization

Communication

Vendor negotiation

Multi-tasking

Education

High school diploma or equivalent

Associate degree in accounting, business, construction management or supply chain

Tools

Viewpoint Vista

HCSS

Sage 300 CRE

Job description

S&B USA Construction seeks a Rental Equipment Coordinator to move equipment to the right jobs, source and schedule rentals, and manage related costs. The role combines rental logistics with light accounting duties to keep projects on budget and on schedule.

You will track equipment usage, negotiate with vendors, and ensure proper documentation like insurance certificates and liens. This position involves field exposure and office work, with safety as a core value.