Equipment Facility & Services Assistant

U.S. Department of Veterans Affairs; South Carolina; On-site; USD 45,000 - 60,000; Full time

Job summary

The Ralph H. Johnson VA Medical Center in Charleston, South Carolina, part of the U.S. Department of Veterans Affairs, seeks an Equipment & Facility Services Assistant (EFSA) in the Engineering section.

The role focuses on maintaining a CMMS, coordinating work priorities, and supporting payroll-related timekeeping and records. Incumbent will work with supervisors to ensure accurate timekeeping, rotate shifts as needed, and handle data entry, scheduling, and reporting while adhering to

Qualifications

• Specialized experience: one year equivalent to GS-06 in the Federal service.
• Ability to organize and compile data, review summaries, and generate reports.
• Proven capability to answer inquiries on work orders, maintenance history, and preventive maintenance.

Responsibilities

• Maintain time sheets and input time/attendance data into the electronic system accurately.
• Understand shifts, tours of duty, and staffing in a 24/7 essential personnel environment.
• Verify attendance, hours worked, and pay adjustments; track overtime as required.
• Ensure time sheets are submitted on time for payroll processing.
• Knowledge of accounting and payroll software; proficient with Excel and office tools.

Skills

Attention to Detail

Customer Service

Time Management

Data Entry

Interpersonal Skills

Tools

CMMS

Excel

Payroll Software

Job description

Summary

This position is located at the Ralph H. Johnson VA Medical Center in Charleston - South Carolina within the Department of Veterans Affairs (VA) - Veterans Health Administration (VHA) - Southeast Network (VISN 7) - Engineering Service . .The position is organizationally aligned under the office of the Chief - Maintenance - Operations - Repair and Readiness (MORR) Office.

Summary

This position is located at the Ralph H. Johnson VA Medical Center in Charleston - South Carolina within the Department of Veterans Affairs (VA) - Veterans Health Administration (VHA) - Southeast Network (VISN 7) - Engineering Service . .The position is organizationally aligned under the office of the Chief - Maintenance - Operations - Repair and Readiness (MORR) Office.

Qualifications

To qualify for this position - applicants must meet all requirements by the closing date of this announcement - 10/20/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-06. The grade may have been in any occupation - but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year - it may not clearly demonstrate you possess one-year time-in-grade - as required by the announcement. In this instance - you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-06 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include - but are not limited to: Qualifying specialized experience includes: demonstrated the ability to organize and compile all pertinent information - assure accuracy - and enter data and updates for each piece of equipment into the maintenance system. Review and analyze summaries and printouts to check - verify - and correct data. Answers inquiries about work order status - equipment maintenance history - trouble reports - and other preventive maintenance questions. Compiles - prepares and generates various reports [man hour reports - maintenance backlog reports - equipment downtime reports as needed. You will be rated on the following Competencies for this position: Attention to Detail Customer Service Decision Making Flexibility Integrity/Honesty Interpersonal Skills Learning Reading Comprehension Self-Management Stress Tolerance Teamwork Experience refers to paid and unpaid experience - including volunteer work done through National Service programs (e.g. - Peace Corps - AmeriCorps) and other organizations (e.g. - professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies - knowledge - and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience - including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. For more information on these qualification standards - please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Duties

• Serves as an Equipment & Facility Services Assistant (EFSA) in the Engineering section of the Ralph H Johnson VA Medical Center
• Is assigned primary responsibility for the ongoing maintenance - control and administration of a comprehensive computerized maintenance management system (CMMS)
• As an EFSA - the individual coordinates work priorities and takes policy direction from the Section Supervisors
• Major duties and responsibilities include (but are not limited to): Duties of the incumbent include maintaining time sheets and accurately inputting time and attendance data into the electronic system
• Incumbent must have in depth knowledge of multiple shifts and tours of duty and how they are staffed and maintained in an essential personnel environment
• Incumbent inputs and makes corrections to schedules of improperly or incorrectly posted time and has the knowledge to understand and configure days off and holidays for rotating shift employees
• Incumbent must be able to verify attendance - hours worked-and-pay adjustments while-tracking overtime hours
• Works hand-in-hand with supervisor to assurance accuracy of time and proper channels of requesting time are performed
• Duties also include ensuring time sheets are submitted and received by employees on time to issue accurate payroll adjustments
• The incumbent must have knowledge in accounting and payroll data software programs and is required to have knowledge in administrative skills such as operating computers - calculators - word processing and proficiency with Excel spreadsheets
• It is imperative for the incumbent to have knowledge of personnel compensation and benefits relating to hours worked
• Incumbent must have knowledge of mathematical reasoning and analytical skills that are needed to avoid any pay errors
• Must exhibit the ability to understand and be proactive when the need for staffing during an emergency situation arises
• Work Schedule: Monday through Friday 7:30am - 4:00pm
• Telework: Ad-Hoc Virtual: This is not a virtual position
• Position Description/PD#: Equipment Facility & Services Assistant/PD10231A Relocation/Recruitment Incentives: Not Authorized Physical Requirements:The work requires long periods of time working and keyboarding at a computer workstation
• workstation
• Periodically will involve some walking - standing - crawling - bending - or carrying oflight items for initial investigation of requested work.