Equipment Coordinator

Kokosing Construction Company, Inc.; Fredericktown (MO); On-site; USD 55,000 - 75,000; Full time

Job summary

Kokosing Construction Company, Inc. is seeking an Equipment Coordinator to provide support to projects by tracking and moving equipment across sites, coordinating with trucking and maintenance, and maintaining accurate schedules.

The role requires knowledge of construction equipment, strong communication skills, and a valid driver’s license. Some travel may be required while ensuring utilization and cost control across Kokosing’s projects.

Qualifications

• High school diploma is required and 5 years of construction or equipment rental experience.
• Knowledge of construction equipment and their capabilities.
• Valid driver’s license with a good driving record.

Responsibilities

• Process requests for equipment for projects using reports, jobsite visits or project representatives.
• Coordinate equipment movements between projects to optimize utilization and reduce outside rentals.
• Search for alternative methods to fill equipment needs (new technology, different methods).
• Work with Trucking, Maintenance, and project teams to schedule timely equipment moves.
• Attend Weekly Scheduling Meetings and internal Preconstruction Meetings for equipment-related projects.
• Update and maintain Equipment Schedules for all projects.
• Monitor equipment utilization and reduce outside rental usage.
• Notify management of shortages or excess equipment.
• Serve as liaison between field supervision and maintenance for equipment.
• Monitor repair costs and potential capitalization of equipment assets.
• Track equipment usage weekly against revenue and meter hours for accurate invoicing.
• Collaborate with department to fulfill equipment/material needs efficiently.
• Maintain status of Available/Temporary Available/Down equipment to improve utilization.
• Keep locator information current in the system.

Skills

Communication

Organization

Interpersonal skills

Customer service

Self-motivation

Microsoft Office

Viewpoint Construction Software

Travel willingness

Education

High school diploma

Tools

Viewpoint Construction Software

Microsoft Outlook

Job description

Job Overview

Kokosing (www.kokosing.biz) is one of America's 50 largest General Contractors and serves a broad spectrum of private and public clients. Its services include heavy civil/industrial construction such as highways, bridges, underground utilities, water/wastewater facilities, and marine construction.

Job Description

Provide support to construction projects within the Kokosing Group resources for equipment, processes and services. Track locations of equipment and coordinate equipment movements from project to project to improve utilization and reduce outside rentals. Perform other duties as required in the Equipment Department.

Duties and Responsibilities

• Utilize calls, reports, jobsite visits or other methods from the project representatives to process requests for all types of equipment required to build the projects.
• Ensure appropriate equipment is provided to the projects for the application.
• Search for alternative methods to fill needs (new technology, suggesting different ways and means for completing tasks).
• Work closely with the Trucking Department dispatcher, Maintenance personnel and project teams to ensure equipment moves are scheduled and completed timely to meet the project’s requested dates.
• Attend Weekly Scheduling Meetings and all internal Preconstruction Meetings for projects requiring the equipment you manage.
• Update and maintain Equipment Schedules as required for all projects for the equipment you manage.
• Monitor equipment utilization and work to improve it through better communication with the Field and reduction of outside rental equipment.
• Notify Support Operations Management of expected shortages or excess pieces of Equipment you manage.
• Act as a liaison between field supervision and the maintenance division supervision to maintain the equipment.
• Monitor equipment repair costs for rebuilds and renovations for potential capitalization for the Equipment you manage.
• Monitor equipment usage weekly by comparing revenue hours to meter hours, utilizing the three‑week hour meter report, to ensure equipment is billed correctly when deployed.
• Work closely with others in the department to fill needs of equipment & materials in the most efficient manner.
• Monitor the status of equipment pieces listed as Available, Temporary Available or Down to help improve equipment utilization.
• Maintain accurate locator information for equipment locations and statuses in the computer system.
• Refer to specific duties per attached Responsibilities List (Attachment A).

Education and Experience

• High school diploma required.
• 5 years of experience in the construction industry or construction equipment rental industry.
• Must be knowledgeable with different pieces of construction equipment and their capabilities.
• Valid driver’s license and good driving record.

Skills and Abilities

• Excellent communication, organizational and interpersonal skills with the ability to prioritize for efficiency.
• Well‑tempered and outgoing, willing to deal with work issues after work hours.
• Customer‑service oriented, positive attitude, and not afraid of confrontation.
• Self‑starter willing to take training to improve knowledge and skills.
• Competent computer skills, familiar with Microsoft Office Suite and Viewpoint Construction Software applications including Microsoft Outlook.
• Occasional willingness to travel as required in order to perform job duties.
• Continually work to improve the processes employed to manage equipment through alternative methods, new technology, and other ideas and suggestions.

Relationships

Reports to the Midsize Department Manager and interacts closely with Field Supervision, Department Personnel, Maintenance Supervision & Personnel and Company Management.

Safety Policies and Practices

The Team Member must be knowledgeable about the Company’s safety policies and procedures as described in the company safety manual and associate handbook. The Team Member must be knowledgeable in the safe operations of the equipment they manage and be willing to communicate that knowledge to others. Supervise and mentor others as assigned.

Working Conditions

75% of job duties are performed in a temperature‑controlled, fluorescent‑lit environment. About 75% of the time is spent working on a computer and telephone; 25% of the time is spent working with management, other associates, vendors and in the field. Others impose 85% of the deadlines through their forecasts and scheduling, while 15% is self‑imposed.

Kokosing is an equal employment opportunity/affirmative action federal and state contractor. The company does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected class.