Equipment Coordinator

Kokosing; Fredericktown (OH); On-site; USD 52,000 - 75,000; Full time

Job summary

Kokosing is seeking an Equipment Coordinator to support construction projects by tracking and moving equipment among projects, improving utilization, and reducing outside rentals. The role requires coordinating with multiple departments and attending scheduling meetings to align with project timelines.

The ideal candidate will have 5 years in construction or equipment rental, a high school diploma, and a valid driver’s license, with strong communication and computer skills to manage equipment

Qualifications

• High school diploma required.
• 5 years of experience in construction or construction equipment rental.
• Knowledge of different construction equipment and their capabilities.
• Valid driver’s license and good driving record.

Responsibilities

• Process requests for equipment for projects using project representatives’ input.
• Ensure the appropriate equipment is provided to projects.
• Explore alternative methods and new technologies to fill needs.
• Coordinate equipment moves with Trucking, Maintenance and project teams.
• Attend Weekly Scheduling and Preconstruction meetings for equipment projects.
• Update and maintain Equipment Schedules for all projects.
• Monitor equipment utilization and reduce outside rentals.
• Notify management of shortages or excess equipment.
• Act as liaison between field supervision and maintenance.
• Monitor repair costs and capitalization potential for equipment.
• Track equipment usage weekly to ensure accurate billing.
• Collaborate with department staff to meet equipment/material needs efficiently.
• Monitor equipment statuses and locator information in the system.
• Refer to duties per attached Responsibilities List.

Skills

Communication skills

Organizational skills

Interpersonal skills

Customer service orientation

Computer skills (MS Office & Viewpoint

Education

High school diploma

Tools

Viewpoint Construction Software

Microsoft Outlook

Job description

Kokosing (www.kokosing.biz) is one of America's 50 largest General Contractors and services a broad spectrum of clients in both the private and public business sectors. Kokosing's services include heavy civil/industrial construction such as highways, bridges, underground utilities, water/wastewater facilities, and marine construction. For over 75 years, Kokosing has successfully attracted the most qualified technical personnel in the construction industry by offering visible challenges, superior quality, and attractive rewards. With over $2.8 billion in annual sales and a commitment to its workforce, Kokosing is the winning team.

Job Description

To provide support to construction projects within the Kokosing Group resources for equipment, processes and services. Tracking locations of equipment and coordinating the movement of equipment from project to project with an effort to improve utilization and reduce outside rentals. Also performing other duties as required in the Equipment Department.

Duties And Responsibilities

• Utilize calls, reports, jobsite visits or other methods from the project representatives to process requests for all types of equipment required to build the projects.
• Ensure appropriate equipment is provided to the projects for the application.
• Search for alternative methods to fill needs. (New technology, suggesting different ways and means for completing tasks)
• Work closely with the Trucking Department dispatcher, Maintenance personnel and project teams to ensure equipment moves are scheduled and completed timely to meet the project’s requested dates.
• Attend Weekly Scheduling Meetings and all internal Preconstruction Meetings for projects requiring the equipment you manage.
• Update and maintain Equipment Schedules as required for all projects for the equipment you manage.
• Monitor equipment utilization and work to improve it through better communication with the Field and reduction of outside rental equipment.
• Notify Support Operations Management of expected shortages or excess pieces of Equipment you manage.
• Act as a liaison between the field supervision and the maintenance division supervision to maintain the equipment.
• Monitor equipment repair costs for rebuilds and renovations for potential Capitalization for the Equipment you manage.
• Monitor equipment usage weekly by comparing revenue hours to meter hours, utilizing the three-week hour meter report, to ensure equipment is billed correctly when deployed.
• Work closely with the others in the department to fill needs of equipment & materials in the most efficient manner.
• Monitor the status of equipment pieces listed as Available, Temporary Available or Down to help improve equipment utilization.
• Maintain accurate locator information for equipment locations and statuses in the computer system.
• Refer to specific duties per attached Responsibilities List (Attachment A).

Education And Experience

• High school diploma required.
• 5 years of experience in the construction industry or construction equipment rental industry.
• Must be knowledgeable with different pieces of construction equipment and their capabilities.
• Valid driver’s license and good driving record.

Skills And Abilities

• Must have excellent communication, organizational and interpersonal skills with the ability to prioritize for efficiency.
• Must be well tempered and outgoing, and possess the willingness to deal with work issues after work hours.
• Must be customer service oriented, with positive attitude, yet not afraid of confrontation.
• Be a self starter willing to take training in order to improve knowledge and skills.
• Must have competent computer skills, familiar with Microsoft Office Suite of programs and Viewpoint Construction Software applications including Microsoft Outlook.
• On occasion must be willing to travel as required in order to perform job duties.
• Continually work to improve the processes employed to manage equipment, through alternative methods, new technology, other ideas and suggestions.

Relationships

• Reports to the Midsize Department Manager and interacts closely with Field Supervision, Department Personnel, Maintenance Supervision & Personnel and Company Management.

Safety Policies And Practices

• The Team Member in this job must be knowledgeable about the Company’s safety policies and procedures as described in the company safety manual and associate handbook.
• The Team Member must be knowledgeable in the safe operations of the equipment they manage and be willing to communicate that knowledge to others. Supervise and mentor others as assigned.

Working Conditions

75% of job duties are performed in a temperature controlled, fluorescent-lit environment. About 75% of the time is spent working on a computer and telephone, 25% of the time is spent working with management, other associates, vendors and in the field. Others impose 85% of the deadlines through their forecasts and scheduling, while 15% is self-imposed.

Kokosing is an equal employment opportunity/affirmative action federal and state contractor. The company does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected class.