Epic Access Analyst

Salinas Valley Health; Salinas (CA); On-site; USD 58,000 - 73,000; Full time

Job summary

Salinas Valley Health is seeking an Epic Cadence/Epic Prelude Analyst to collaborate with stakeholders and end users throughout the system development lifecycle. The role focuses on assessment, design, build, testing, training, and implementation of Epic software, bridging technical solutions with operational needs in a healthcare setting.

Qualifications include a high school diploma or GED (Bachelor’s preferred), and Epic Cadence & Epic Prelude certification with a goal to complete

Qualifications

• Two years’ experience in a healthcare-related clinical environment or equivalent.
• Knowledge of electronic health record systems analysis, design, build, testing and support of Epic applications.

Responsibilities

• Acts as the primary support contact for Cadence & Prelude Epic application.
• Identifies and resolves issues within the assigned application and documents troubleshooting records.
• Guides design of workflows, builds and tests the system, and troubleshoots Epic software issues.
• Implements changes to the system, communicates updates to teams and end-users as needed.
• Maintains regular communication with Epic representatives and project teams to ensure alignment and progress.
• Ensures the system meets business needs and project deliverables and timelines.
• Assists with developing end-user training and collaborates with Education team on training content.
• Reviews project status and timelines with Team Lead and Management to resolve issues promptly.
• Builds application-specific workflows for various hospital and clinic settings.
• Completes comprehensive testing cycles and secures stakeholder signoff for changes.
• Leads initiatives for system enhancements and upgrades while adhering to best practices.
• Follows change management protocols for all application changes and documentation.
• Performs other duties as assigned.

Skills

Epic Cadence

Epic Prelude

Education

High school diploma or GED

Bachelor’s degree preferred

Tools

Epic Cadence

Epic Prelude

Job description

It’s fun to work in a company where people truly BELIEVE in what they’re doing!

We’re committed to bringing passion and customer focus to the business.

Department:

Strategic Planning & Development

Under the direction of the Director Enterprise Informatics, the Cadence & Prelude Epic Analyst is responsible for collaborating with key stakeholders, end users and team members to throughout system development phases of assessment, design build, testing, training and implementation. As the primary individual responsible for implementation, support & maintenance, the Cadence & Prelude Epic Analyst is pivotal in bridging the gap between technical solutions, operational needs and the Electronic Health Record (EHR). The role requires a blending of technical and interpersonal skills with a reasonable comprehension of the operation department the analyst is assigned to and their information system tools and requirements. In addition, the Epic Analyst provides analytical expertise to information systems end users, aiming to enhance workflow, optimize business processes, and identify system solutions that meet organizational goals. This involves a proactive approach to understanding the nuances of application system functionality and leveraging this knowledge to propose enhancements that drive efficiency and effectiveness. This role is ideally suited for a highly motivated individual with a passion for healthcare technology, a commitment to excellence in service delivery, and a pursuit of innovation and improvement in healthcare outcomes.

1. Acts as the primary support contact for Cadence & Prelude Epic application.
2. Proactively identifies and resolves issues that arise within the assigned application, collaborates with other application teams to address cross-functional issues, and utilizes a ticket management system to document
   troubleshooting records from end users and operational leads.
3. Guides the design of workflows, the building and testing of the system, and troubleshoots technical issues
   related to Epic software, ensuring optimal system functionality and user satisfaction.
4. Identifies and implements requested changes to the system, including moving changes from testing to production environments via Data Courier. Communicates all application changes, enhancements and
   procedures to other Epic application teams, operational readiness groups and end-users as necessary.
5. Maintaining regular communication with Epic representatives, through participation in weekly project team meetings and additional project-related meetings as required, ensuring alignment and project progress.
6. Works with Epic representatives, Salinas Valley Health business partners, and end users to ensure the system meets the organization’s business needs in regards to the project deliverables and timeline.
7. Assists with developing business and operational direction settings needs by attending site visits, workflow sessions, and other integrated sessions.
8. May participate in the development of end-user training processes and/or curriculum content creation. Collaborates with Education team on the development of end-user training based on build and functionality.
9. Regularly reviews project status, timelines and issues with Team Lead and Management, fostering transparent communication and timely resolution of concerns.
10. In conjunction with operational Subject Matter Experts, Analyst builds application-specific workflows or processes for Hospital, Outpatient Departments, Ambulatory Clinics that could include but not limited to, registration, scheduling, authorizations, referral workflows and insurance eligibility.
11. Completes comprehensive testing cycles, including upgrade, unit, functional and integration testing. Engages departmental end users for feedback and obtains stakeholder signoff for system changes.
12. Works with other analysts to maintain continuity in process and in support of our integrated Epic electronic health record.
13. Leads initiatives for system enhancements, including introducing new features, system upgrades and updates, and optimization projects, to guarantee that the system’s development aligns with end user needs and adheres to industry standards and best practices.
14. Adheres to change management protocols for all application changes, including building procedures, protocol creation, documentation maintenance, and the execution of comprehensive testing for supported applications.
15. Performs other duties as assigned.

Education: Position requires a high school diploma or GED. Bachelor’s preferred.

Licensure : Current Epic Cadence & Epic Prelude Certification required. New hires and transfers have 45 days after Epic training to complete required Epic certification. Training and certification timeline must be completed with 90 days of employment.

Experience: Two years’ experience within a healthcare related clinical environment and working knowledge of the process and delivery of patient care services in an acute care facility and/or ambulatory office practice yes environment. Knowledge of electronic health record systems analysis, design, build as well as Epic application implementation, troubleshooting, testing, and support experience preferred. Understanding of the supporting activities in clinical services, ancillary departments, financial services, medical records, utilization review, quality assurance, the admitting/registration functions, and billing and coding requirements.

Essential Technical/Motor Skills: Knowledge and ability to work with microprocessor based systems.

Pay Range: The hourly rate for this position is $42.36- $52.94. The range displayed on this job posting reflects the target for new hire salaries for this position.

Job Specifications:

Union: Non-Affiliated

Work Shift: Day Shift

FTE: 1.0

Scheduled Hours: 40

If you like wild growth and working with happy, enthusiastic over-achievers, you’ll enjoy your career with us!