Environmental Regulatory Law Admin Specialist

Jackson Walker LLP; Austin (TX); On-site; USD 60,000 - 78,000; Full time

Job summary

Jackson Walker LLP in Austin seeks a Legal Administrative Assistant (Environmental/Regulatory/Legislative) to support attorneys in the ERL Practice Group. The role handles document preparation, e-filing, docket monitoring, calendar management, and records organization in a fast-paced law firm environment.

The position requires strong technical skills, attention to detail, and the ability to manage multiple priorities.

Qualifications

• High school diploma or GED is required; a bachelor's degree is preferred.
• Minimum of 5 years’ administrative law or contested case litigation experience.
• Experience with regulatory agencies such as PUC, Railroad Commission, SOAH, or TCEQ preferred.
• Experience with data rooms and discovery management preferred.
• Strong proficiency in Microsoft Office Suite, iManage, e-filing platforms, and time entry systems.
• Strong organizational, proofreading, communication, and time management skills.
• Ability to prioritize multiple deadlines and maintain confidentiality.

Responsibilities

• Prepare, proofread, and format legal documents, pleadings, discovery, memoranda, exhibits, and correspondence.
• Perform electronic filings with regulatory agencies and assist with administrative law filings.
• Monitor regulatory dockets and maintain organized electronic records.
• Open new matters and submit conflict requests.
• Assist with timesheet entry, billing review, prebill processing, and matter budget tracking.
• Coordinate travel, meetings, appointments, and expense reimbursements.
• Manage document distribution, profiling, and records organization within Firm systems.
• Maintain attorney calendars and monitor deadlines and key dates.
• Prioritize incoming workflow and manage multiple concurrent assignments.
• Maintain professional communication with attorneys, clients, and staff.
• Respond to client calls and messages in a timely and professional manner.
• Maintain confidentiality of Firm and client matters.
• Provide overflow administrative assistance and support additional projects as assigned.

Skills

Strong organizational

Proofreading

Communication

Time management

Education

High School Diploma or GED

Bachelor's degree preferred

Tools

Microsoft Office Suite

iManage

e-filing platforms

Time entry systems

Job description

Jackson Walker LLP in Austin seeks a Legal Administrative Assistant (Environmental/Regulatory/Legislative) to support attorneys in the ERL Practice Group. The role handles document preparation, e-filing, docket monitoring, calendar management, and records organization in a fast-paced law firm environment.

The position requires strong technical skills, attention to detail, and the ability to manage multiple priorities.