Environmental Permits Administrative Assistant

NYS Department of Environmental Conservation; Stony Brook (NY); On-site; USD 42,000 - 50,000; Full time

Benefits offered by this job

Holiday & Paid Time Off

Public Service Loan Forgiveness (PSLF)

Pension from NYSERS

Shift & Geographic pay differentials

Health Care options

Dental and vision benefits

Job summary

NYS Department of Environmental Conservation is seeking an Administrative Assistant Trainee to support the Division of Environmental Permits. The role includes front desk coverage, document management, mail handling, and basic accounting tasks related to fees and deposits.

Candidates may enter via NY HELPS with a trainee path or competitive appointment. The program includes coursework and progression to Administrative Assistant 1, with salary scales starting around $42,209.

Qualifications

• Two years of experience in administrative support, which includes use of office software (e.g., email, word processing).
• Proven ability to provide customer service and handle routine office tasks.
• Filing, record keeping, and general office administration experience.

Responsibilities

• Scan and save applications and permits in the department's electronic document management system.
• Receive, date stamp, and distribute incoming mail and calls.
• Answer phones and route inquiries from the public.
• Process application fees and deposit information.

Skills

Administrative support

Customer service

Office software

Business writing

Filing

Tools

Word processing

Email

Job description

NYS Department of Environmental Conservation is seeking an Administrative Assistant Trainee to support the Division of Environmental Permits. The role includes front desk coverage, document management, mail handling, and basic accounting tasks related to fees and deposits.

Candidates may enter via NY HELPS with a trainee path or competitive appointment. The program includes coursework and progression to Administrative Assistant 1, with salary scales starting around $42,209.