Program Aide - NY HELPS

NYS Department of Environmental Conservation; Town of Warrensburg (NY); Hybrid; USD 42,000 - 52,000; Full time

Benefits offered by this job

Holiday & Paid Time Off

Public Service Loan Forgiveness (PSLF)

Pension from New York State Employees’

Shift & Geographic pay differentials

Affordable Health Care options

Family dental and vision benefits

NY Deferred Compensation plan

Job summary

The New York State Department of Environmental Conservation (DEC) Warrensburg office is seeking an administrative professional to provide support across multiple programs, including permits and habitat. The role emphasizes accurate documentation, data entry in eTrack, and responsive inquiry handling.

Responsibilities include drafting and proofreading, file digitization, records management, FOIL responses, and coordinating meetings.

Qualifications

• Three years of clerical, keyboarding, or paraprofessional work experience in an office environment.

Responsibilities

• Provide administrative support to DEC programs including Regional Administration, Permits, Mineral Resources and Habitat.
• Draft, edit, and proofread correspondence and documents; digitize files; manage mail and shared mailboxes.
• Respond to general project inquiries and perform jurisdictional reviews for permit types and SEQR lead agency requests.
• Log applications into data systems such as eTrack and process minor permit applications.
• Conduct jurisdictional wetland determinations in GIS and compile site visit summaries.
• Assist with meeting coordination, field schedules, and compliance scheduling; compile emergency authorizations.
• Coordinate and respond to FOIL requests and manage records in SharePoint and GIS.

Skills

Clerical experience

Keyboarding

Job description

Description

Duties Description

This position is located in DEC’s Warrensburg office, in the beautiful Adirondack Park. You’ll work in a close-knit office and interact with a variety of environmental professionals who are passionate about New York's natural resources and fostering sustainable development.

• Provide administrative and programmatic support to various programs including, but not limited to, Regional Administration, the Division of Environmental Permits, the Division of Mineral Resources, and the Bureau of Habitat.
• Draft, edit, and proofread correspondence and documents to ensure grammatical accuracy, clarity and consistency; digitize files; file paper and electronic documents, process incoming and outgoing mail; monitor shared mailboxes; etc.
• Respond to general project inquires (by phone, walk-ins or written), jurisdictional reviews for UPA permit types and SEQR lead agency requests.
• Receive and log in applications into data systems such as eTrack.
• Process minor permit applications.
• Conduct jurisdictional wetland determinations in GIS.
• Compile site visit summaries.
• Assist with the coordination of meetings, delineation field schedules, and compliance scheduling. - Compile emergency authorizations for follow up.
• Assist with wetland general permits.
• Coordinate and respond to FOIL requests.
• Prepare and process expense reports.
• Manage records including SharePoint, GIS, and various agency applications.
• Order and track inventory of supplies.
• Screen incoming phone calls.
• May supervise other administrative staff as assigned.
• Cover the front desk as a back-up as needed.
• Perform other miscellaneous duties as assigned.

Qualifications

Minimum Qualifications

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. To be eligible for appointment under NY HELPS, candidates must meet the minimum qualifications below:

Non-Competitive Qualifications

Three years of experience performing clerical, keyboarding, or paraprofessional work in an office environment.

Competitive Qualifications

Reassignment - Currently in the title and an employee of DEC

or

Reinstatement Eligible - Previously held the title on a permanent competitive basis or held a title as indicated under the transfer eligible section on a permanent competitive basis.

or

Transfer Eligible - One year of permanent competitive service at Salary Grade 11 or higher and:

Transfer eligible under Section 70.1 - permanent competitive service as an Accountant Aide, Accountant Aide Trainee 2, Business Document Specialist 2, Stores & Mail Operations Supervisor, Principal Mail and Supply Clerk, Principal Offset Print Machine Operator, Principal Stores Clerk, Program Aide, Administrative Assistant 1.

Additional titles SG 11 or higher which qualify can be found on the Department of Civil Service website, search "GOT-IT".

Note: If there are three or more interested candidates on the promotional eligible list, a non-competitive appointment via NY HELPS will not be authorized.

Additional Comments

Telecommuting may be available up to 50% of work schedule, will be discussed at interview.

We offer a work-life balance and a generous benefits package, worth 65% of salary, including:

• Holiday & Paid Time Off
• Public Service Loan Forgiveness (PSLF)
• Pension from New York State Employees’ Retirement System
• Shift & Geographic pay differentials
• Affordable Health Care options
• Family dental and vision benefits at no additional cost
• NYS Deferred Compensation plan
• Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds
• And many more...

For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.

The Department of Environmental Conservation (DEC) is committed to fostering a culture of diversity, equity, inclusion, and accessibility. Our work would not be possible without the diverse backgrounds, experiences, ideas, and abilities of our employees. DEC is committed to developing a workforce which represents the diverse population of New York State. DEC embraces a diverse and inclusive work environment by encouraging all individuals, including those with disabilities, to apply to open positions at the agency.

If you are a person with a disability and wish to request that a reasonable accommodation be provided for you to participate in a job interview, please email: [e-mail].

Please be advised, the New York State Department of Environmental Conservation does not use E-Verify, and we are unable to provide sponsorship for employment visa statuses (i.e. H-1B, Self-Sponsorship, STEM OPT).