Entry Level | Virtual Scheduling Assistant

Travel Career Hub; New York (NY); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Remote work

Flexible schedule

Training and growth opportunities

Job summary

Travel Career Hub is seeking an Online Virtual Scheduling Assistant to support our team of travel advisors. This fully remote role emphasizes calendar coordination, client communication, and timely scheduling of consultations and milestones.

You will manage multiple calendars, send reminders, and help ensure smooth client experiences while working independently with a collaborative team and flexible schedule.

Qualifications

• Strong time management and organization skills.
• Excellent written and verbal communication.
• Familiar with Google Calendar and scheduling tools.
• Ability to multitask and work independently in a remote setting.

Responsibilities

• Coordinate and manage calendars for multiple travel advisors.
• Schedule client consultations and supplier meetings.
• Send reminders and follow-ups for scheduled appointments.
• Track and organize important deadlines and travel milestones.
• Support trip timeline management (payments, documents).
• Communicate professionally with clients and team members.

Skills

Time management

Communication

Google Calendar

Remote work

Multitasking

Tools

Scheduling tools

Email platforms

Job description

Job Title: Online Virtual Scheduling Assistant – Remote

About Us

We are a dynamic travel company committed to delivering seamless and personalized travel planning experiences. We specialize in luxury vacations, destination weddings, honeymoons, cruises, and family getaways. Our team thrives on organization, service, and a shared love of travel.

Job Description

We are looking for a reliable and detail-oriented Online Virtual Scheduling Assistant to support our team of travel advisors. This fully remote role is perfect for someone who excels in time management, calendar coordination, and client communication. You will play a key role in ensuring appointments, consultations, and travel timelines are smoothly managed.

Key Responsibilities

• Coordinate and manage calendars for multiple travel advisors
• Schedule client consultations and supplier meetings
• Send reminders and follow-ups for scheduled appointments
• Track and organize important deadlines and travel milestones
• Support trip timeline management (e.g., payment schedules, document delivery dates)
• Communicate professionally with clients and team members

Qualifications

• Strong time management and organization skills
• Excellent written and verbal communication
• Comfortable using Google Calendar, scheduling tools, and email platforms
• Ability to multitask and work independently in a remote setting
• Prior experience in scheduling, admin, or customer service is a plus
• Enthusiasm for travel is a bonus but not required

What We Offer

• Remote, flexible work schedule ideal for work-life balance
• Training and ongoing support from a collaborative team
• Income-earning potential through administrative project support and performance-based incentives
• Growth pathways into roles in travel planning or operations
• Access to travel industry benefits and discounts following completion of training

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.