Entry-Level Theatrical Distribution Assistant

Black Bear; Santa Monica (CA); On-site; USD 28,000 - 40,000; Full time

Job summary

Black Bear is seeking an entry-level Theatrical Distribution Department Assistant in Santa Monica, CA to support domestic in-theatre sales, marketing, and finance teams. This in-office role covers admin duties, sales coordination, and accounting tasks across North America.

The ideal candidate is organized, detail-oriented, and eager to grow with a small, dynamic distributor. Responsibilities span administration, sales, marketing, and finance, requiring strong MS Office skills and the ability to

Qualifications

• Exceptional work ethic and willingness to take ownership of every task.
• Ability to thrive in a fast-paced environment and meet tight deadlines.
• Strong attention to detail, organization, and problem-solving skills.
• Strong interpersonal, written, and verbal communication skills.
• Collaborative team player who shifts smoothly between departments.

Responsibilities

• Administration: Schedule meetings, logistics for the Theatrical Distribution team and Head of Sales, U.S. Theatrical Distribution; provide day-to-day support; coordinate events; collaborate with Marketing, Finance, and internal teams; take on ad hoc projects.
• Sales: Build relationships with exhibition partners and manage assigned accounts; plan releases and book play dates; secure holds and monitor showtimes; inform weekly decisions.
• Marketing: Support in-theatre marketing strategy and executions; build relationships with exhibitors; ensure display of materials and negotiate trailer placements.
• Finance: Collect and troubleshoot Box Office Reports, track balances, ensure final-billed film rental, and research ticket pricing for audits.

Skills

Work ethic

Attention to detail

Organization

Communication

Team player

Humor

Cross-department collaboration

Tools

Microsoft Office (Word, Excel, Outlook, PowerPoint)

Job description

Black Bear is seeking an entry-level Theatrical Distribution Department Assistant in Santa Monica, CA to support domestic in-theatre sales, marketing, and finance teams. This in-office role covers admin duties, sales coordination, and accounting tasks across North America.

The ideal candidate is organized, detail-oriented, and eager to grow with a small, dynamic distributor. Responsibilities span administration, sales, marketing, and finance, requiring strong MS Office skills and the ability to