Entry Level Records Management Specialist (Immediate Consideration)

TEKsystems; Dunn Loring (VA); Hybrid; USD 22,000 - 32,000; Full time

Benefits offered by this job

Medical

Dental & Vision

401(k) Retirement Plan

Life Insurance

PTO / Vacation

Health Spending Account (HSA)

Employee Assistance Program

Transit benefits

Job summary

TEKsystems in Vienna, VA is seeking an entry-level Records Specialist to manage critical mortgage loan documents, ensure accuracy, and comply with regulations. You will monitor queues via email and phone, format reports, and update databases while routing requests to the proper business units.

Daily tasks include lien releases, imaging, indexation, and documentation control. This hybrid Vienna-based role offers benefits and a contract-to-hire path through TEKsystems.

Qualifications

• Basic computer proficiency required for digital tracking.
• Excel basic proficiency preferred.
• Entry level role requiring a minimum of 2 years.
• Nice to Have: REL Mortgage or Legal BG they can be taught.

Responsibilities

• Receive critical mortgage documents daily, ensure completeness, and prepare for filing in the records vault.
• Index terminal digit mortgage documents in sequential order for efficient lookup and review.
• Master filing system and retrieve documents to their correct locations in a timely manner.
• Review system of records and update mortgage loan servicing system confirming receipt of original documents.
• Update Record Management Database for tracking purposes, including inventory of critical loan documentation.
• Image mortgage documents using a Fujitsu scanner and ensure they are stored in the correct repositories.
• Prioritize and forward investor-mandated documentation to Loan Delivery for certifications.
• Validate scanned documents reflect correct document type using Kofax.

Skills

Customer service

Administrative support

Research administration

Analysis services

Data entry

Multi tasking

Research and analysis

Administration

Tools

Excel

Job description

Description

To manage critical mortgage loan documents while also ensuring their accuracy, quality, and integrity. Adhere to safeguarding of information; retrieval of data/documents effectively; company and investor document lifecycle procedures; company and investor records retention regulations and requirements; and compliance with federal, state and company regulations. Work under direct supervision. Process lien releases and paid in full mortgage loans. Participates in basic research/review with narrow scope.

Responsibilities

Monitor and respond to various queues/queries via email and/or phone. Format reports for document release requests for efficient retrieval. Update database for outgoing documents. Reroute requests to appropriate business unit when necessary.

Resolve escalated member issues and problems such as a third party requesting a copy of a paid in full mortgage loan documentation requiring validation it was recorded by the county and verifying the member provided permission for the release - Basic research/review.

Reconcile transmittal reports to ensure loans requiring lien releases are transmitted and loans not requiring lien releases e.g., Default loans.

Examine loans on hold, missing images, and provide necessary information prior to due dates.

Ensure original, copy, or electronic documents are sent to member at the time of payoff during the lien release process.

Skills

• Customer service, administrative support, research administration, analysis services, Administration, Data Entry, research and analysis, multi tasking

Top Skills Details

• Customer service, administrative support, research administration, analysis services

Additional Skills & Qualifications

• Basic computer proficiency is required for digital tracking
• Excel Basic proficiency is needed but not absolutely required
• Entry Level skill set: Min of 2 years
• Nice to Have: REL Mortgage or Legal BG they can be taught

Day 2 Day

• Incoming Notes Receive critical mortgage documents daily, ensure completeness, and prepare for filing in the records vault.
• DOT Prep Receive, prepare, and accurately index terminal digit mortgage documents in sequential order for efficient lookup and review.
• File/Pull Documents Mastery of terminal digit filing system, and ability to return and retrieve critical documents to their correct locations in a timely manner.
• Log Documents Review system of records and update mortgage loan servicing system confirming receipt of original documents.
• Manage, research, and update Record Management Database for tracking purposes, including full inventory of critical loan documentation for active portfolio.
• Imaging Documents Image of mortgage documents using a Fujitsu scanner, validate the documents scanned, and ensure they are appropriately sent to their correct document repositories within the company
• DOT Shipment Prioritize and forward investor-mandated documentation to Loan Delivery to perform GinnieMae (GNMA) and other private investor pool final certifications.
• Kofax Validation Review scanned mortgage documentation, index images, and validate that the imaged documents reflect the correct document type.

Experience Level

Entry level

Job Type & Location

This is a Contract to Hire position based out of Vienna, VA.

Pay And Benefits

The pay range for this position is $19.75 - $19.75/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical
• dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan
• Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Application Deadline

This position is anticipated to close on Nov 2, 2026.

Workplace Type

This is a hybrid position in Vienna,VA.

About TEKsystems

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

About TEKsystems And TEKsystems Global Services

Were a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. Were a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. Were strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. Were building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI)

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.