Buyer

NR Consulting; Irvine (CA); On-site; USD 45,000 - 65,000; Full time

Job summary

A consulting firm located in California seeks an Administrative Support role for its Purchasing/Supply Chain team. The ideal candidate will have over a year of experience in procurement and be proficient in Microsoft Office. Responsibilities include maintaining procurement data, coordinating purchasing activities, and managing supplier compliance. Candidates with ERP system experience will be preferred. This role is vital for facilitating smooth communication and documentation within the team.

Qualifications

• 1+ year experience in procurement, purchasing, or supply chain support.
• Experience working with suppliers (quotes, confirmations, documentation).
• Proficiency in Microsoft Office.

Responsibilities

• Maintain and update purchasing data in ERP systems.
• Coordinate with suppliers and buyers.
• Track and follow up on missing supplier data.
• Send RFQs and collect quotes.
• Create and place purchase orders accurately.
• Maintain organized communication records.

Skills

Attention to detail

Organization

Communication skills

Proficiency in Excel

Proficiency in Outlook

Proficiency in Word

Tools

ERP systems (SAP, Oracle, JD Edwards)

Job description

Provide administrative support to the Purchasing/Supply Chain team by maintaining procurement data, coordinating indirect purchasing, and managing supplier compliance and follow-ups.

Key Responsibilities

Procurement & System Support

• Maintain and update purchasing data in ERP systems (lead times, dates, supply parameters)
• Coordinate with suppliers and buyers to ensure accurate, up-to-date information
• Track and follow up on missing supplier data

Indirect Purchasing

• Send RFQs, collect and review quotes (pricing, lead time, terms)
• Support comparisons, document responses, and highlight exceptions
• Create and place purchase orders with accurate details
• Track and maintain supplier documentation (questionnaires, certifications, compliance records)
• Follow up to ensure documents are current and complete
• Act as point of contact for quotes, confirmations, and documentation
• Follow up on overdue responses and missing information
• Maintain organized communication records

Qualifications

Required

• 1+ year experience in procurement, purchasing, or supply chain support
• Experience working with suppliers (quotes, confirmations, documentation)
• Proficiency in Excel, Outlook, Word
• Strong attention to detail, organization, and communication skills

Preferred

• Experience with ERP systems (SAP, Oracle, JD Edwards, etc.)
• Familiarity with indirect purchasing (MRO, services, supplies)
• Experience with supplier compliance documentation