Entry Level Office Engineer | Office Support professional

Vance Airscoop; Colchester (VT); On-site; USD 36,000 - 64,000; Full time

Benefits offered by this job

Paid Holidays

Paid Time Off (PTO)

Vacation Time (PTO)

Health Insurance

SIMPLE IRA Retirement Plan

Job summary

Millbrook Building & Remodeling, Inc. is seeking an Entry Level Office Engineer / Office Support to assist the Office Manager and Office Engineer with project documentation, drawing updates, bids, and internal communication.

This role keeps construction projects coordinated and compliant, acting as a backbone to ensure audit-ready records. You will gain hands-on experience in document control, bid preparation, and submittal management while learning BABAA compliance and turnover package

Qualifications

• Experience supporting office and documentation for construction projects.
• Ability to manage project documentation and communication.
• Familiarity with change orders and subcontractor/vendor documentation.

Responsibilities

• Communication Coordination: Phones & Messages, Calendars, Meeting Minutes, Email.
• Document Control: Organize drawings, specs, addenda, revisions, meeting minutes, and correspondence—retrievable and audit-ready.
• Support Contract Administration: Help prepare change orders, maintain logs, track cost/schedule impacts.
• Setup Project Tracking Logs: Requires Excel Experience.
• Assist with Setting up Project Manuals and As-Builts & Closeout Packages: Track redlines, gather documentation, and assemble turnover packages for owners.
• BABAA: Understand BABAA Project Compliance and assist with documentation.
• Bid Documentation: Entire Preparation Process
• Submittal Management Log, RFIs: distribute, track, and follow up on questions.

Skills

Excel

Word

PDF markup tools

Math skills

Excel formulas

Construction drawings

Specifications literacy

Organization

Attention to detail

CPM scheduling

Education

Technical School

2-year degree in Construction

Construction internship

Tools

PDF markup tools

Job description

Company Summary

Millbrook Building & Remodeling, Inc. is a General Contractor and Construction Management Company located in Chittenden County, Vermont. We specialize in commercial and residential construction projects, including renovations, additions, new construction, and design-build services. For over 43 years, we have built a strong reputation for quality workmanship, professionalism, and customer satisfaction.

Position Summary

Mill brook Building & Remodeling, Inc. is seeking a highly organized, detail-oriented, and dependable professional for the Entry Level Office Engineer | Office Support professional. Core responsibilities are (Office Support and Documentation). You will be required to assist both the Office Manager and Office Engineer with project documentation, drawing updates, bids and internal communication with the project management team. It’s the backbone role that keeps construction projects coordinated and compliant.

Responsibilities

• Communication Coordination: Phones & Messages, Calendars, Meeting Minutes, Email
• Document Control: Organize drawings, specs, addenda, revisions, meeting minutes, and correspondence—both digital and hard copy. Ensure everything is retrievable and audit-ready.
• Support Contract Administration: Help prepare change orders, maintain logs, track cost/schedule impacts, and subcontractor/vendor documentation.
• Setup Project Tracking Logs: (Requires Excel Experience)
• Assist with Setting up Project Manuals and As-Builts & Closeout Packages: Track redlines, gather documentation, and assemble turnover packages for owners.
• BABAA: Understand BABAA Project Compliance and assist with documentation
• Bid Documentation: Entire Preparation Process
• Will learn the process of:
  1. Submittal Management Log, distribute, track, and follow up on shop drawings, product data, and samples.
  2. RFIs (Requests for Information) Receive questions from the field, route them to designers/engineers, track responses, and distribute answers.

Skills

• Microsoft 365 Excel, Word, and PDF markup tools.
• Excellent math skills and better than average utilization of excel formulas
• Construction drawings & specifications, literacy
• Organization and attention to detail
• Basic scheduling concepts (CPM)

Experience

• Tech School
• Internship in Construction (Office or Field)
• 2 year degree in Construction (Business or Architecture)

Compensation & Schedule

Salary Range: $36,000 - $64,000 annually, based on experience and qualifications.

Schedule: Full-Time, In-House Position

Monday - Friday | 7:30 AM - 4:00 PM (This is not a remote position)

Benefits

• Paid Holidays
• Paid Time Off (PTO)
• Vacation Time (PTO)
• Health Insurance
• SIMPLE IRA Retirement Plan

Must be pet friendly as dogs are on premises.

Equal Employment Opportunity Statement

Millbrook Building & Remodeling, Inc. is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status, or any other status protected by applicable federal, state, or local law