Entry-Level Medical Records Scanning Specialist

Southwell, Inc.; Tifton (GA); On-site; USD 17,000 - 25,000; Full time

Job summary

Southwell/Tift Regional Health System, Inc. is seeking an entry-level Health Information Management assistant to support document preparation, scanning, and accurate intake of medical records into the EMR. The role emphasizes compliance with HIPAA and organizational standards.

The position assists daily HIM operations, reviews documents for completeness, and manages large volumes of paperwork. Collaboration across departments is expected during downtime, with adherence to TRHS policies.

Qualifications

• Previous experience with medical records, document scanning, data entry, healthcare administration, or a medical office is strongly preferred.
• Experience working with an EMR/EHR system is preferred.

Responsibilities

• Scan patient medical records, reports, referrals, test results, and other documents into the EMR system.
• Review documents before and after scanning to ensure they are complete, legible, and associated with the correct patient.
• Organize and prepare large volumes of paperwork for scanning.
• Verify patient information and identify incorrectly filed or missing documentation.
• Retrieve medical records and documentation.
• Follow HIPAA requirements and maintain strict confidentiality of patient information.
• Identify duplicate, incomplete, or incorrectly scanned documents and correct them promptly.
• Maintain an organized workspace and scanning workflow.
• Assist other departments with paperwork and administrative responsibilities during available downtime.
• Complete additional office and medical-records tasks assigned by management.
• Identify and report basic scanning or document issues to leadership.
• Prepare documents for scanning, including removing staples and organizing pages.

Skills

Document scanning

HIPAA compliance

Data entry

EMR system experience

Attention to detail

Education

GED/High School Equivalent

Tools

EMR/EHR system

Job description

Southwell/Tift Regional Health System, Inc. is seeking an entry-level Health Information Management assistant to support document preparation, scanning, and accurate intake of medical records into the EMR. The role emphasizes compliance with HIPAA and organizational standards.

The position assists daily HIM operations, reviews documents for completeness, and manages large volumes of paperwork. Collaboration across departments is expected during downtime, with adherence to TRHS policies.