HIM Specialist II

Southwell, Inc.; Tifton (GA); On-site; USD 36,000 - 48,000; Full time

Job summary

Southwell, Inc. is seeking an HIM Clerk to ensure accuracy, quality, and compliance of medical records. The role involves advanced scanning validation, indexing, and initial chart review as a resource for process improvements within HIM operations.

You will handle confidential patient information, maintain records per regulations, and participate in audits to support department performance. A GED or higher and RHIT/CEHRS credentials are required, with at least 1 year of clerical or healthcare

Qualifications

• High school diploma or equivalent required.
• RHIT (Registered Health Information Technician) or CEHRS certification required.
• Minimum 1 year clerical or healthcare experience required.

Responsibilities

• Accurately processes and maintains patient health records.
• Ensures confidentiality and security of patient health information.
• Performs scanning validation, indexing, and initial chart review.
• Follows prescribed naming conventions and timely filing of records.
• Participates in audits and quality assurance initiatives.
• Cross-trains to support HIM operations and improve efficiency.

Skills

Accuracy

Quality assurance

HIPAA compliance

Confidentiality

Indexing

Document management

Education

GED/High School Equivalent

Job description

DEPARTMENT: HEALTH INFORMATION MANAGEMENT

F ACILITY: Medical Office Building

WORK TYPE: Full Time

S HIFT: Daytime

SUMMARY:

Intermediate role responsible for ensuring the accuracy, quality, and compliance of medical records. Performs advanced scanning validation, indexing, and initial chart review while serving as a resource for process improvement and quality assurance within HIM operations.

RESPONSIBILITIES:

• Accurately processes and maintains patient health records, ensuring compliance with healthcare regulations and organizational standards.
• Maintains confidentiality and ensures the security of patient health information in all record-keeping activities.
• Provides day-to-day document management as it relates to Medical Records including compiling, indexing, and filing of patients’ records
• Assists in planning, organizing, and executing the activities of the department and ensures records are filed in a timely manner and using the prescribed naming conventions.
• Consults with employees on questions and issues as applicable.
• Performs quality checks of scanned medical documents within the established guidelines
• Serve as a resource to HIM Specialist I staff for questions and guidance.
• Participate in audits and quality assurance initiatives to support department performance.
• Correct indexing errors and resolve discrepancies in scanned records.
• Other duties as assigned
• Keeps abreast of pertinent federal, and state regulations and laws and Tift Regional Health System, Inc. (“TRHS”) policies as they presently exist and as they change or are modified.
• Understands and adheres to: TRHS’ compliance standards as they appear in TRHS’s Corporate Compliance Policy, Code of Conduct and Conflict of Interest Policy; and HIPAA and TRHS policies regarding privacy and security of protected health information.
• Demonstrates the ability to perform tasks that meet the age-specific requirements of the persons, patients, vendors, and staff that the employee is charged to interact with as required by the position.
• Offers suggestions on ways to improve operations of department and reduce costs.
• Attends all mandatory education programs.
• Improves self-knowledge through voluntarily attending continuing education/certification classes.
• Maintains required competency levels as identified in written exams, skills checklists, skills labs, annual safety and health requirements as well as service excellence education hours requirements.
• Cross-trains in order to better assist co-workers and to provide maximum efficiency in the department.
• Volunteers/participates on hospital committees, functions, and department projects.
• Manages resources effectively.
• Reports equipment in need of repair in order to extend life of equipment and removes malfunctioning equipment out of service with timely reporting to the appropriate personnel.
• Makes good use of time so as to not create needless overtime.

EDUCATION:

• GED/High School Equivalent

CREDENTIALS:

• REGISTERED HEALTH INFORMATION TECHNOLOGIST
• Certified Electronic Health Record Specialist

OTHER INFORMATION:

1 Year of clerical or healthcare experience required.
RHIT (Registered Health Information Technician) or Certified Electronic Health Record Specialist (CEHRS) required.

Southwell/Tift Regional Health System, Inc. is an Equal Opportunity Employer.