Entry-Level Human Resources Administrator

Culmen International LLC; Alexandria (VA); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Medical/Dental/Vision Insurance

401k – 4% match

Life insurance & disability

Training & Continuing Education

Paid Holidays

Job summary

Culmen International invites applications for an entry-level Human Resources Administrator in Alexandria, VA. You will provide HR administrative support and serve as the primary front desk receptionist two days per week to ensure a welcoming experience for visitors, candidates, and staff.

The role offers exposure to onboarding, benefits, payroll support, and HR compliance across disciplines as you launch your HR career in a global security-focused firm.

Qualifications

• Bachelor's degree in HR, business, psychology, communications, or related field.
• Recent college graduate or up to two years of professional experience.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Ability to handle confidential information with discretion.
• Ability to manage multiple tasks in a fast-paced environment.
• Ability to sit at a computer for extended periods and lift up to 25 pounds.

Responsibilities

• Maintain electronic HR records and HRIS data.
• Assist with onboarding, orientation scheduling, and new employee documentation.
• Coordinate pre-employment activities (background/reference checks).
• Prepare employment-related documents, letters, and reports.
• Provide monthly invoicing support.
• Enter and maintain employee information in payroll systems.
• Answer routine HR questions and direct inquiries.
• Support benefits enrollment and open enrollment activities.
• Maintain compliance documentation and filing systems.
• Assist with training administration and employee events.
• Generate standard HR reports and track metrics.
• Support performance reviews and employee development processes.
• Serve as front desk receptionist two days per week.
• Greet visitors, manage logs and badges, and coordinate meeting rooms.

Skills

Organizational skills

Communication

Customer service orientation

Interpersonal skills

Attention to detail

Problem solving

Adaptability

Team collaboration

Education

Bachelor's degree in HR / Business Administration / Psychology / Communications

Tools

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

Job description

About the Role

The Human Resources Administrator is an entry-level position responsible for providing administrative support to the Human Resources department while serving as the primary front desk receptionist two days per week. This role is ideal for a recent college graduate seeking to launch a career in Human Resources. The successful candidate will help maintain HR records, support onboarding activities, assist employees with routine inquiries, and ensure a professional and welcoming experience for visitors, candidates, and employees.

This position offers exposure to multiple HR disciplines, including employee relations, benefits administration, HR compliance, and payroll support.

What You’ll Do in Your New Role

Human Resources Administration

• Maintain electronic HR records.
• Assist with new hire onboarding, orientation scheduling, and new employee documentation.
• Coordinate pre-employment activities, including background checks, reference checks, and onboarding paperwork.
• Prepare employment-related documents, letters, and reports.
• Provide invoicing support on a monthly basis.
• Enter and maintain employee information within HRIS and payroll systems.
• Assist employees with routine HR questions and direct inquiries to appropriate team members.
• Support benefits enrollment, open enrollment activities, and employee communications.
• Maintain HR compliance documentation and filing systems.
• Assist with training administration, employee events, and engagement initiatives.
• Generate standard HR reports and track key HR metrics.
• Provide administrative support for performance review and employee development processes.

Front Desk & Reception Duties

• Serve as the primary receptionist and first point of contact for visitors, candidates, vendors, and employees.
• Greet and assist guests in a professional and friendly manner.
• Manage visitor logs, badges, and sign-in procedures.
• Coordinate conference room scheduling and meeting preparations.
• Receive, sort, and distribute incoming mail and deliveries.
• Manage and reconcile Corporate Fed-Ex account.
• Monitor reception and common areas to ensure a professional appearance.

Support general administrative projects and office operations as assigned.

Competencies

• Professionalism and customer service
• Communication and relationship building
• Organization and time management
• Attention to detail
• Confidentiality and integrity
• Problem solving
• Adaptability and initiative
• Team collaboration

Required Qualifications

• Bachelor's degree in Human Resources, Business Administration, Psychology, Communications, or related field.
• Recent college graduate or up to two years of professional experience.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Strong customer service orientation and interpersonal skills.
• Ability to handle confidential information with discretion.
• Ability to manage multiple tasks and priorities in a fast-paced environment.
• Ability to sit and work at a computer for extended periods.
• Ability to occasionally lift up to 25 pounds.
• Ability to move throughout the office to greet visitors, attend meetings, and assist employees.

About the Company

Pay Transparency

The anticipated base salary range for this position is $40,000–$50,000, commensurate with experience, qualifications, and demonstrated expertise.

Culmen International is committed to enhancing international safety and security, strengthening homeland defense, advancing humanitarian missions, and optimizing government operations. With experience in over 150 countries, Culmen supports our clients to accomplish critical missions in challenging environments.

• Exceptional Medical/Dental/Vision Insurance plans (including same or opposite sex domestic partners)

• 401k – Vested immediately and 4% match
• Life insurance and disability paid by the company
• Supplemental Insurance Available
• Opportunities for Training and Continuing Education
• 12 Paid Holidays

To learn more about Culmen International, please visit www.culmen.com

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws.