Entry-Level HR Associate

Maxinsights; Santa Clara (CA); On-site; USD 28,000 - 41,000; Full time

Benefits offered by this job

Health insurance

Vision care

Dental coverage

401(k)

Paid holidays

PTO (Paid Time Off)

Sick leave

Free daily lunches

Job summary

MaxInsights is hiring an entry-level HR Associate in Santa Clara for a 6-month contract. You will learn startup HR operations, recruiting, and admin while supporting hiring pipelines, office management, and candidate coordination.

Ideal candidates are organized, friendly, and eager to learn. Some HR/recruiting/admin experience is a plus; Mandarin ability is optional. Daily lunches are provided and hours are flexible within a 40-hour week.

Qualifications

• Entry-level role; prior HR/recruiting/admin experience helpful but not required.
• Strong organizational and communication skills to manage visits, schedules and docs.
• Basic knowledge of Excel and Google Workspace recommended.

Responsibilities

• Support recruiting & sourcing; schedule interviews and track candidate progress.
• Coordinate on-site interviews and assist with attendance and paperwork.
• Manage office supplies and collaborate with facilities.
• Aid in onboarding and answering general employee questions.

Skills

Organizational skills

Communication

ATS familiarity

Excel

Google Workspace

Detail-oriented

Education

High school diploma or equivalent

Tools

Applicant Tracking System (ATS)

Job description

Job Description:

Our Mission

At MaxInsights, we enable Robotics Foundation Model companies to access massive, high-quality, scalable training data for embodied AI through our end-to-end data solution platform. While our engineers build bleeding-edge perception algorithms, our Operations and HR teams ensure our engine keeps running smoothly. We are a fast-growing, highly collaborative startup that prioritizes speed and impact, but we also believe in maintaining a relaxed, high-trust environment where our team actually enjoys coming to work.

Role Overview

We are looking for an execution-minded, friendly, and diligent Entry-Level HR Associate to join our team in Santa Clara. This is a full time, 6-month contract position designed for someone who wants to learn the ins and outs of startup operations, human resources, admin, and recruiting.

Our team is incredible to work with—expect a 40-hour work week with flexible hours and free daily lunches. Your main goal is to help keep our hiring pipelines moving, keep the office environment up, and assist with managing our candidates and recruiters.

What You'll Do

• Recruiting & Sourcing Support: Work directly in our Applicant Tracking System (ATS) to schedule interviews or introductory calls for team leads, track candidate progress daily, source potential talent, assist with resume reviews as needed, and document your work clearly for efficient communication within the HR team.
• On-Site Personnel Management: Help coordinate our on-site interviews with staff. You’ll assist with quick check-ins, tracking daily attendance, collecting/organizing basic paperwork, and keeping the schedule organized.
• Office Administration & Ambiance Control: Collaborate with our onsite facilities specialist regarding office supplies orders, organization, and management as needed.
• Basic HR Support: Assist with maintaining basic personnel records, answering general employee questions, and helping onboard new team members.

Ideal Candidate

• Personality: You are highly organized, detail-oriented, and a people-person. Be friendly and approachable to candidates while ensuring the office is a warm, welcoming space to current team members.
• Experience: This is an entry-level position with highly approachable expectations. Any experience in HR, recruitment, administrative support, or customer service is perfect.
• Language Skills: Proficiency or fluency in Chinese (Mandarin) is a major plus for communicating with various team leads and global operations. This, however, is optional and only preferable.
• Software Basics: Comfortable using standard office software (Excel, Google Workspace) and excited to learn how to operate an ATS (Applicant Tracking System).
• Ownership Mentality: You don't need to be micro-managed. You are self-driven, reliable, and comfortable wearing a few different hats in a startup environment.

What we offer

• Compensation: Hourly. This is negotiable.
• Perks: Free daily lunches at the office. Flexible working hours.
• Growth: Direct mentoring in HR operations, administration, and recruiting systems, serving as an exceptional launchpad for a career in People Operations, Startup Administration, and HR Generalist.

Default Benefits:

• Health insurance
• Vision care
• Dental coverage
• 401(k)
• Paid holidays
• PTO (Paid Time Off)
• Sick leave