Entry-Level HR Admin Assistant, NYC Nonprofit

Greenwich House, Inc.; New York (NY); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

403(b) plan

Paid time off

Program discounts

Job summary

Greenwich House, Inc. in New York City seeks an entry-level HR Administrative Assistant to support recruitment, onboarding, offboarding, and records management within the HR team.

This onsite role is 35 hours/week, 9:00 AM–5:00 PM, Monday–Friday, at 623 Broadway, NY 10012, reporting to the Director of Human Resources, People and Culture. You’ll handle confidential information and collaborate across HR functions.

Qualifications

• Bachelor's degree in HR, Business Administration, or related field (or equivalent experience)
• Proficiency in Microsoft Office; exposure to HRIS software
• Strong organizational skills and attention to detail
• Excellent communication and interpersonal abilities
• Ability to handle sensitive information with confidentiality

Responsibilities

• Maintain and update employee records, HR databases, and filing systems with confidentiality
• Coordinate candidate communication for pre-hire steps and background checks; support onboarding logistics
• Assist new hires with onboarding materials and required paperwork; conduct background checks
• Process terminations in ADP; maintain termination trackers and issue letters
• Provide general admin support (mail, scheduling, documents) for HR team
• Reconcile credit card statements using Nexonia and Doclink
• Prepare employment verification letters and manage ID/access card creation
• Perform additional duties as assigned by supervisor

Skills

MS Office Suite

Organizational skills

Communication skills

Confidentiality

Attention to detail

Education

Bachelor's degree in HR or related field

Tools

HRIS software

Job description

Greenwich House, Inc. in New York City seeks an entry-level HR Administrative Assistant to support recruitment, onboarding, offboarding, and records management within the HR team.

This onsite role is 35 hours/week, 9:00 AM–5:00 PM, Monday–Friday, at 623 Broadway, NY 10012, reporting to the Director of Human Resources, People and Culture. You’ll handle confidential information and collaborate across HR functions.