HR Administrative Assistant

Greenwich House, Inc.; New York (NY); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

403(b) plan

Paid time off

Program discounts

Job summary

Greenwich House, Inc. in New York City seeks an entry-level HR Administrative Assistant to support recruitment, onboarding, offboarding, and records management within the HR team.

This onsite role is 35 hours/week, 9:00 AM–5:00 PM, Monday–Friday, at 623 Broadway, NY 10012, reporting to the Director of Human Resources, People and Culture. You’ll handle confidential information and collaborate across HR functions.

Qualifications

• Bachelor's degree in HR, Business Administration, or related field (or equivalent experience)
• Proficiency in Microsoft Office; exposure to HRIS software
• Strong organizational skills and attention to detail
• Excellent communication and interpersonal abilities
• Ability to handle sensitive information with confidentiality

Responsibilities

• Maintain and update employee records, HR databases, and filing systems with confidentiality
• Coordinate candidate communication for pre-hire steps and background checks; support onboarding logistics
• Assist new hires with onboarding materials and required paperwork; conduct background checks
• Process terminations in ADP; maintain termination trackers and issue letters
• Provide general admin support (mail, scheduling, documents) for HR team
• Reconcile credit card statements using Nexonia and Doclink
• Prepare employment verification letters and manage ID/access card creation
• Perform additional duties as assigned by supervisor

Skills

MS Office Suite

Organizational skills

Communication skills

Confidentiality

Attention to detail

Education

Bachelor's degree in HR or related field

Tools

HRIS software

Job description

At Greenwich House, we believe in empowering communities through transformative programs, we offer more than a job – we offer a mission. When you work with us, you become part of a passionate, collaborative team committed to making a difference in people’s lives. Every initiative, class, and outreach effort we deliver is fueled by a shared commitment to equity and compassion.

Founded in 1902 as a settlement house aimed at supporting New York City’s growing immigrant population, Greenwich House has since evolved into a dynamic nonprofit organization dedicated to fostering wellness, creativity, and connection across the city. Today, Greenwich House offers a diverse range of programs in health, human services, education, and the arts, serving thousands of New Yorkers each year.Learn more at www.greenwichhouse.org

The Opportunity

Greenwich House is seeking a detail-oriented and reliable HR Administrative Assistant to join our Human Resources team. This is an entry-level opportunity for someone looking to build a career in Human Resources while supporting the day-to-day operations that keep our HR department running smoothly. The HR Administrative Assistant will provide essential support across recruitment, onboarding, offboarding, records management, and general administrative functions, working closely with the HR team to ensure a positive and well-organized experience for staff throughout the employee lifecycle.

This role is ideal for someone early in their HR career who is organized, eager to learn, and who wants to contribute to a mission-driven organization making a lasting impact in New York City.

Responsibilities

• Maintain and update employee records, HR databases, and filing systems, ensuring accuracy and confidentiality of all HR documentation.
• Coordinate candidate communication for pre-hire steps and background checks, and support onboarding logistics. Process Personnel Authorization Form (PAF) requirements for HR review, update the payroll change folder, and maintain recruitment and onboarding trackers.
• Support new hire onboarding, including preparing orientation materials, ensuring completion of required paperwork, and conducting background checks.
• Process terminations in ADP, maintain termination trackers, and issue formal termination letters.
• Provide general administrative support to the HR department, including managing correspondence, scheduling meetings, preparing documents, sorting mail, and responding to inquiries in the HR Team email inbox.
• Reconcile credit card statements using Nexonia and Doclink.
• Prepare employment verification letters and manage employee ID and access card creation and distribution.
• Perform additional tasks or responsibilities as assigned by the supervisor.

What You’ll Bring

• Bachelor's degree in Human Resources, Business Administration, or related field, or equivalent experience preferred.
• Proficiency in Microsoft Office Suite and exposure to HRIS software.
• Strong organizational skills with high attention to detail.
• Excellent communication and interpersonal abilities.
• Ability to handle sensitive information with confidentiality.

Location: Onsite. 623 Broadway, New York, NY 10012

Schedule: 35 hours/week, Monday - Friday, 9:00 AM - 5:00 PM

FLSA Classification: Non-Exempt

Employment Type: Full-Time

Reports To: Director of Human Resources, People and Culture

Union Representation: Non-Union

Salary Range

The expected base salary for this position is $50,000 annually. This range reflects the anticipated compensation at the time of this posting and may be adjusted based on experience, education, and organizational needs.

• Full time employees are eligible for various benefits, including medical/dental/vision insurance, 403(b) plan, generous paid time off, and other benefits in accordance with applicable plan documents.
• Employees also enjoy exclusive perks and discounts for Greenwich House programs and services, including classes, lessons, and events.
• Benefits for Union represented employees will be in accordance with the applicable collective bargaining agreement.

Equal Employment Opportunity & Accessibility

Greenwich House is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, veteran’s status, disability, or any other characteristic protected by applicable law.

We are also committed to providing reasonable accommodations to qualified individuals with disabilities to ensure they can successfully perform the essential functions of their roles. If you require assistance or an accommodation during the application or interview process, please contact us.