Entry-Level Document & Data Coordinator (Hybrid)

NW Recruiting Partners; Pasadena (CA); Hybrid; USD 50,000 - 55,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) Match

PTO & Holidays

Job summary

NW Recruiting Partners in Pasadena, CA is seeking a Draw Specialist to support document collection, track missing items, and update internal systems. You will communicate by email with clients, contractors, lenders, and team members while keeping files organized.

No prior lending experience required; the team will train. This hybrid role offers growth in financial services and real estate with clear processes and steady collaboration.

Qualifications

• Entry-level candidates are welcome.
• Administrative, customer service, office support, project coordination, accounting, title, escrow, lending, real estate, construction, or professional services experience is helpful.
• Excellent written communication skills, especially email communication.
• Strong attention to detail and accuracy.
• Highly organized and able to track multiple follow-up items.
• Comfortable using Microsoft Outlook, Excel, Word, and internal systems.
• Tech-savvy and comfortable learning new software.
• Professional, responsive, and comfortable communicating with clients and team members.
• Positive attitude and willingness to learn.

Responsibilities

• Send and respond to email communication with clients, contractors, lenders, and internal team members.
• Request missing documents and follow up on outstanding items.
• Review incoming documents for completeness.
• Track project updates and document status in internal systems.
• Enter and update information accurately.
• Help organize project files and maintain clean records.
• Review basic invoices, budgets, contracts, lien waivers, and supporting documents.
• Flag missing information or discrepancies for the team.
• Help keep projects moving through the process.
• Support reporting, quality control, and special projects as needed.

Skills

Email communication

Attention to detail

Organizational skills

MS Excel

MS Word

MS Outlook

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

Job description

NW Recruiting Partners in Pasadena, CA is seeking a Draw Specialist to support document collection, track missing items, and update internal systems. You will communicate by email with clients, contractors, lenders, and team members while keeping files organized.

No prior lending experience required; the team will train. This hybrid role offers growth in financial services and real estate with clear processes and steady collaboration.